Administrator

First Recruitment Group; Leatherhead; On-site; GBP 24,000 - 34,000; Full time

Job summary

First Recruitment Group is seeking a Project Administrator to join a Surrey-based team on a contract basis. You will provide comprehensive administrative support to the project team, coordinate business travel and relocation-related activities, and manage document control and SharePoint access.

This role requires strong organisational skills and the ability to work with multiple stakeholders in a fast-paced environment.

Qualifications

• Previous experience in a Project Administrator, Team Administrator, or similar administrative support role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience arranging complex travel and accommodation requirements.
• Proficient in Microsoft Word, Excel, SharePoint, and DocuSign.
• Excellent communication and interpersonal skills.
• Ability to work effectively with a wide range of stakeholders.
• Strong attention to detail and document control awareness.
• Self-motivated, proactive, and capable of working independently.
• Positive, enthusiastic approach with a willingness to support the wider team.

Responsibilities

• Number, issue, file, and maintain project correspondence and documentation.
• Organise and manage SharePoint access for project personnel.
• Liaise with IT regarding conference room issues and general project team IT requirements.
• Manage office supplies including stationery, coffee pods, and coffee machines.
• Coordinate any special workplace requirements for team members.
• Organise business travel arrangements, including flights, hotels, airport transfers, and collections.
• Utilise Microsoft Word, Excel, SharePoint, and DocuSign to support project administration activities.
• Liaise with internal administrative teams to coordinate activities, communications, and resolve issues as they arise.
• Support personnel with accommodation, schooling, transportation, and other relocation-related requirements for themselves and their families.
• Support document management activities as required.
• Build effective relationships with both internal and external stakeholders.
• Engage proactively with support departments to ensure the project operates efficiently and effectively.
• Work 40 hours per week, five days per week in the office.

Skills

Organisational skills

Travel coordination

Communication

Stakeholder management

Attention to detail

Proactive attitude

Independent work

Team support

Tools

Microsoft Word

Microsoft Excel

SharePoint

DocuSign

Job description

Be at the heart of a busy project team, ensuring everything runs smoothly through exceptional organisation, coordination, and support.

Our Client has a requirement for a Project Administrator, who will be required to work on a contract basis in Surrey.

Role Purpose:

• Provide comprehensive administrative support to a project team.
• Coordinate business, travel, and office-related activities to ensure efficient day-to-day operations.
• Support document management processes and project administration requirements.
• Act as a key point of contact between project personnel and internal support functions.
• Assist team members with practical relocation and settlement support where required.

Job Role Responsibilities:

• Number, issue, file, and maintain project correspondence and documentation.
• Organise and manage SharePoint access for project personnel.
• Liaise with IT regarding conference room issues and general project team IT requirements.
• Manage office supplies including stationery, coffee pods, and coffee machines.
• Coordinate any special workplace requirements for team members.
• Organise business travel arrangements, including flights, hotels, airport transfers, and collections.
• Utilise Microsoft Word, Excel, SharePoint, and DocuSign to support project administration activities.
• Liaise with internal administrative teams to coordinate activities, communications, and resolve issues as they arise.
• Support personnel with accommodation, schooling, transportation, and other relocation-related requirements for themselves and their families.
• Support document management activities as required.
• Build effective relationships with both internal and external stakeholders.
• Engage proactively with support departments to ensure the project operates efficiently and effectively.
• Work 40 hours per week, five days per week in the office.

Experience / Skills / Knowledge / Qualifications:

• Previous experience in a Project Administrator, Team Administrator, or similar administrative support role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience arranging complex travel and accommodation requirements.
• Proficient in Microsoft Word, Excel, SharePoint, and DocuSign.
• Excellent communication and interpersonal skills.
• Ability to work effectively with a wide range of stakeholders.
• Strong attention to detail and document control awareness.
• Self-motivated, proactive, and capable of working independently.
• Positive, enthusiastic approach with a willingness to support the wider team.
• Experience working in a project-based or engineering environment would be advantageous.