Administrator (13512)

Tilbury Douglas; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Car allowance

26 days annual leave

Private medical insurance

Life assurance and pension

Flexible working

Job summary

Tilbury Douglas is seeking an Administrator to join our Birmingham project team. This role suits an experienced administrator or someone looking to develop their career in construction.

You will provide broad administrative support, with a focus on document control and information management, using SharePoint, Dalux, Asite, and MS Office. The role involves on-site travel with a valid driving license and offers a competitive salary, 26 days’ leave, private medical insurance, life/pension benefits

Qualifications

• Previous administration experience, ideally within construction, engineering, or project-based environments.
• Knowledge of document management systems such as SharePoint, Dalux, Asite, or similar.
• Strong MS Office skills (Word, Excel, PowerPoint) and ability to learn new systems quickly.
• Excellent communication, organisational, and time-management skills.
• Intermediate knowledge of PDF editors (e.g., Adobe Acrobat Pro) and supporting document control processes.
• Willingness to travel to sites and hold a valid driving license.

Responsibilities

• Provide administrative support to project teams, including document management, filing, record maintenance, and data entry.
• Assist with document control administration and use of collaborative software platforms, ensuring information is uploaded, tracked, and distributed.
• Set up projects using templates and maintain document trackers, schedules, and drawing registers.
• Manage user access and support colleagues in document management systems and company processes.
• Support project completion and handover by collating and maintaining project documentation and records.

Skills

MS Office

Communication

Organisation

Time management

Document management

Tools

SharePoint

Dalux

Asite

Job description

Role Summary

We have an exciting opportunity for an Administrator to join our team. This role would suit an experienced administrator or an individual looking to develop their career within a construction environment.

Administrator

Location: Birmingham

Working as part of a busy project team, you will provide administrative support across a range of project activities, with a particular focus on document control and information management. You will assist in the storage, management, tracking, and distribution of project documentation in line with company processes, procedures, and policies, helping to ensure information remains accurate, accessible, and up to date throughout the project lifecycle. You will work closely with project teams, clients, consultants, and subcontractors, supporting the flow of project information, maintaining records, and assisting with the preparation of documentation required for project completion and handover.

Key Responsibilities

• Provide administrative support to project teams, including document management, filing, record maintenance, and data entry.
• Assist with the administration of document control and collaborative software platforms, ensuring project information is accurately uploaded, tracked, and distributed.
• Set up projects using predefined templates and maintain document trackers, schedules, and drawing registers.
• Manage user access permissions and support colleagues in the effective use of document management systems and company processes.
• Support project completion and handover activities by collating, checking, and maintaining project documentation and records.

About You

We are looking for a proactive and organised individual with excellent administrative skills and a strong attention to detail. You will be comfortable working in a fast-paced environment and able to manage multiple priorities while maintaining accuracy.

You will bring:

• Previous administration experience, ideally within a construction, engineering, or project-based environment.
• Knowledge of collaborative software platforms such as SharePoint, Dalux, Asite, or similar document management systems. (Advantageous but not essential)
• Strong Microsoft Office skills, including Word, Excel, and PowerPoint, with the ability to learn new systems quickly.
• Excellent communication, organisational, and time-management skills, with the ability to work independently and as part of a team.
• Intermediate knowledge of Adobe Acrobat Pro (or similar PDF software) and a willingness to support document control processes and best practice.

Please note that this role will require you to travel to sites across the region and therefore will require to hold a Valid Driving License.

What We Can Offer You

• Competitive salary and car allowance (*Car allowance subject to role)
• 26 days annual leave, with the option to buy or sell up to 3 days
• Additional long service leave at 3, 7, and 10 years
• Private medical insurance (with option to extend to family)
• Life assurance and pension matched up to 8%
• Enhanced family leave policies
• 2 volunteering days per year
• Flexible and agile working (role dependent)
• Employee Assistance Programme and “Perks at Work” discount platform
• Flexible benefits including critical illness cover, dental insurance, travel insurance, cycle to work scheme, and retail vouchers

Who We Are

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company delivering vital projects across sectors including health, education, highways, justice, defence, aviation, water, and environment.

Our people are at the heart of our success. We are committed to creating an inclusive culture that encourages innovation, values individual differences, and supports professional development. We are proud to have retained our Investors in Diversity Silver Award.