Project Administrator

Antea Group; Nottingham; On-site; GBP 26,000 - 32,000; Full time

Job summary

Antea Group in Nottingham is seeking a highly organised Project Administrator to support our service lines in preparing, quality assurance, and delivering client outputs. This role focuses on producing reports and client documents to a consistently high standard and issuing them efficiently.

The successful candidate will be proficient in Microsoft Word, experienced in formatting complex documents, and able to manage multiple project tasks with strong attention to detail.

Qualifications

• 2–5 years' experience in an administrative, project support, document control, or similar role.
• Strong proofreading, editing, and document formatting expertise.
• Advanced MS Word skills: styles, templates, TOCs, headers/footers.
• Attention to detail and commitment to high‑quality outputs.
• Experience with document management systems and version control is advantageous.

Responsibilities

• Supporting project teams with preparation, formatting, and finalisation of client deliverables.
• Coordinating document production activities, including formatting, compilation and quality checks.
• Undertaking QA/QC reviews of reports and project documentation.
• Carrying out grammatical, spelling, and consistency reviews for client-facing outputs.
• Managing document version control and ensuring branding and document standards are followed.
• Assisting with issue and distribution of final reports and deliverables to clients and stakeholders.
• Maintaining project records, document registers and filing systems.
• Supporting project managers and technical teams with administrative tasks throughout the project lifecycle.
• Assisting in the preparation of proposals, presentations, and other business documentation.

Skills

Organisational skills

Time management

Multitasking

Grammatical proofreading

Document formatting

Microsoft Word advanced

Excel

Power BI

Communication skills

Confidentiality

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Power BI

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Administrator

FT 40 East Midlands/Midlands Area

About Antea Group

Antea Group is a global environment, health, safety, and sustainability consulting firm. By combining strategic thinking with technical expertise, we solve client challenges and create a cleaner, safer, and more sustainable world. We work in partnership with and advise many of the world’s leading companies to address ESG-business challenges in a way that fits their pace and unique objectives. Our consultants equip organisations to better understand threats, capture opportunities, and find a position of strength. We maintain a global perspective on business issues through not only our work with multinational clients, but also through our sister organisations in Europe, Asia, and Latin America and as a founding member of the Inogen Alliance.

About the Position

We are currently seeking a highly organised and proactive Project Administrator to support our service lines in the preparation, quality assurance, and delivery of project outputs. This role is integral to ensuring that reports, technical documents, and other client deliverables are produced to a consistently high standard and issued efficiently and professionally.

The successful candidate will possess advanced Microsoft Word skills and be confident producing professional, client‑ready deliverables.

Key Responsibilities

• Supporting project teams with the preparation, formatting, and finalisation of client deliverables.
• Coordinating document production activities, including formatting, compilation and quality checks.
• Undertaking quality assurance and quality control (QA/QC) reviews of reports and project documentation.
• Carrying out grammatical, spelling, and consistency reviews to ensure high‑quality client‑facing outputs.
• Managing document version control and ensuring compliance with company branding and document standards.Assisting with the issue and distribution of final reports and deliverables to clients and stakeholders.
• Maintaining project records, document registers, and filing systems.
• Supporting project managers and technical teams with administrative tasks throughout the project lifecycle.
• Assisting in the preparation of proposals, presentations, and other business documentation when required.
• Liaising with internal teams to ensure deliverables are completed and issued within agreed timescales.

Skills and Experience

• Excellent organisational, time management, and multitasking skills.
• 2–5 years' experience in an administrative, project support, document control, or similar role.
• Strong grammatical proofreading, editing, and document formatting expertise.
• Exceptional attention to detail and commitment to producing high‑quality outputs.
• Advanced working knowledge of Microsoft Word, with proven experience formatting complex documents, applying styles, managing templates, tables of contents, headers and footers, and preparing professional client‑ready reports.
• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams.
• Experience of Power BI would be advantageous.
• Strong written and verbal communication skills.
• Ability to work effectively with multiple teams and manage competing priorities.
• Experience of document management systems and version control processes would be advantageous.
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
• A proactive, flexible, and collaborative approach to work.

Additional Information

The position is based in our office in central Nottingham with occasional travel required.

Antea Group UK Limited will offer a competitive pay and benefits package including competitive basic salary, company matched pension scheme, health and life insurance, 25 days annual leave in addition to bank holidays increasing with service, supported training and professional development opportunities.