Project Administration Assistant – Hybrid (Glasgow)

Rullion Managed Services; Glasgow; Hybrid; GBP 25,000 - 26,000; Full time

Job summary

Rullion Managed Services is seeking an enthusiastic Administration Assistant to join a busy project team supporting the Dogger Bank Project in Glasgow. This hybrid role requires three days a week in the office, providing day-to-day administrative support, meeting coordination and document handling.

You will manage schedules, prepare minutes and maintain records while liaising with internal teams and external stakeholders.

Qualifications

• Experience in administrative, project support or office-based role.
• Proficient in MS Office: Excel, Word and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Provide day-to-day administrative support to the project team.
• Coordinate and arrange project-related meetings, including scheduling attendees.
• Prepare meeting agendas and supporting documentation.
• Attend meetings and produce minutes, actions and follow-ups.
• Monitor actions and support timely completion of activities.
• Assist with planning and scheduling project activities to meet deadlines.
• Prepare and maintain project documents, reports and records.
• Process purchase orders and assist invoicing using project systems.

Skills

Organisational skills

Time management

Communication

Independent worker

Tools

Microsoft Excel

Microsoft Word

Outlook

Invoicing software

Job description

Rullion Managed Services is seeking an enthusiastic Administration Assistant to join a busy project team supporting the Dogger Bank Project in Glasgow. This hybrid role requires three days a week in the office, providing day-to-day administrative support, meeting coordination and document handling.

You will manage schedules, prepare minutes and maintain records while liaising with internal teams and external stakeholders.