Project Administrator & Document Controller (Hybrid)

Fairhurst; City of Edinburgh; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

33 days annual leave

Bonus schemes

Staff health plan

Pension scheme

Travel loan (interest-free)

Cycle to work

Professional fees paid

Hybrid working opportunities

Career development

Multidisciplinary expertise

Inclusive culture

Job summary

Fairhurst is seeking an Assistant Project Administrator / Document Controller in Edinburgh to support Partners and the civil engineering team. You will organize project documentation, prepare materials, and manage correspondence with clients and internal teams.

The role requires strong organization, attention to detail, and confidentiality. A hybrid working arrangement and opportunities for professional development are available.

Qualifications

• Experience in project administration or document control within engineering teams.
• Strong communication and organizational abilities with high attention to confidentiality.
• Proficiency in MS Office and ability to manage multiple tasks under tight schedules.

Responsibilities

• Provide administrative support to Partners, Technical Directors and civil engineering team.
• Organize and coordinate project-related documents, reports and drawings.
• Prepare meeting materials, minutes and distribute documentation.
• Assist with invoicing, expenses and procurement of supplies.
• Coordinate travel arrangements and related risk assessments.
• Maintain project schedules and calendars; ensure on-time delivery.

Skills

Strong organizational skills

Excellent communication

Microsoft Office proficient

Attention to detail

Problem-solving

Discretion & confidentiality

Adaptability & flexibility

Time management

Teamwork

Tools

ProjectWise

Autodesk Forma

Job description

Fairhurst is seeking an Assistant Project Administrator / Document Controller in Edinburgh to support Partners and the civil engineering team. You will organize project documentation, prepare materials, and manage correspondence with clients and internal teams.

The role requires strong organization, attention to detail, and confidentiality. A hybrid working arrangement and opportunities for professional development are available.