Project Administrator Assistant

Allstaff; Inchinnan; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Allstaff is recruiting a Project Administrator Assistant based in Inchinnan, Renfrewshire. After probation, the role offers hybrid working: three days in the office and two days at home.

You will support the day-to-day operations of the Order & Project Management department with a focus on customer certification. The ideal candidate will have strong organisational skills, proficiency in MS Office (Word, Excel, Outlook, PowerPoint), and the ability to work independently or as part of a team while

Qualifications

• Strong organisational skills with attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Willingness to learn and develop new skills.
• Good time management and prioritisation.

Responsibilities

• Support day-to-day operations of the Project Management department.
• Process customer certification requests accurately.
• Enter project sales order information into the ERP system.
• Prepare project documentation and packing lists.
• Take meeting minutes and share actions with the team.
• Maintain accurate records and documentation.

Skills

Organisational skills

MS Office

Communication

Independent work

Teamwork

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Allstaff Office Division are delighted to bring to the market the role of Project Administrator Assistant for well established company based Inchinnan, Renfrewshire. Due to the location it is an advantage to have your own transport.

Hours of work

Monday to Thursday 8.30 am – 4.30 pm, Friday 8.30 am – 3.30 pm (30 minute lunch)

Hybrid working

After successful completion of probation, 3 days in the office and 2 days work from home.

Job Purpose

Support the day-to-day running of Order & Project Management department with a focus on Customer Certification.

Essential Duties and Responsibilities

• Follow company policies and procedures to ensure work is completed in a controlled and consistent manner.
• Support the day-to-day operations of the Project Management department to help maintain continuity of work.
• Comply with all relevant health and safety, environmental and quality procedures to support a safe and effective working environment.

Role Specific Accountabilities

• Process customer certification requests accurately
• Manage retrospective certification requests and provide certification support for overseas customers.
• Enter project sales order information accurately into the ERP system.
• Prepare customer project documentation, including packing lists.
• Support the Project Coordinator with day-to-day project administration.
• Take meeting minutes and share actions with the relevant team members.
• Maintain accurate records and project documentation.
• Provide general administrative support to the wider Project Management team as required.

Skills and Experience Essential

• Good organisational skills and attention to detail.
• Knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Willingness to learn and develop new skills.
• Good time management skills with the ability to prioritise tasks.

Desirable

• Previous administration or office experience.
• Experience working in a team environment.
• An interest in project management or business operations.

Permanent and Contract staff employed directly by the hirer.