Flexible-Hours Office Coordinator - Glasgow Admin & Facilities

Land Use; Glasgow; Hybrid; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Flexible working

Employee Ownership Trust

Office in Glasgow

Job summary

Land Use in Glasgow’s Merchant City is seeking an organized administrator to support the Office & Support Manager and the UK-wide office coordinator team. You will help create a welcoming workplace and assist project teams in environmental, planning, ecology and landscape sectors.

The role includes administrative duties, light reception, meeting room management and travel bookings, with strong emphasis on health and safety and training records.

Qualifications

• Experience in administrative, secretarial, reception or facilities-based role.
• Strong working knowledge of MS Word, Excel, and Outlook.
• Strong numeracy skills and a high standard of written and spoken English.
• Strong organisational skills with attention to detail and ability to manage priorities.
• Strong communication and interpersonal skills to build relationships.
• Experience with MS Teams, Adobe, SharePoint Intranet desirable, but training provided.
• Interest or training in health and safety matters.
• Interest in the environment or sector experience advantageous.

Responsibilities

• Keep the office safe and welcoming.
• Manage stationery, supplies, and maintenance tasks.
• Carry out light reception duties: phones, couriers, post, shared mailboxes.
• Welcoming visitors and setting up meetings; arrange refreshments.
• Manage desk/meeting room bookings and equipment bookings.
• Book travel and accommodation.
• Support inductions and maintain training records.
• Propose initiatives for a happier, productive workplace.

Skills

Written English

Interpersonal skills

Organisational skills

Prioritisation

Communication

Teamwork

Health & safety knowledge

Tools

MS Word

Excel

Outlook

MS Teams

Adobe

SharePoint Intranet

Job description

Land Use in Glasgow’s Merchant City is seeking an organized administrator to support the Office & Support Manager and the UK-wide office coordinator team. You will help create a welcoming workplace and assist project teams in environmental, planning, ecology and landscape sectors.

The role includes administrative duties, light reception, meeting room management and travel bookings, with strong emphasis on health and safety and training records.