Programme Support Officer – PMO & Efficiency

NHS National Services Scotland; Ayr; On-site; GBP 25,000 - 35,000; Full time

Job summary

A public health services organization in Ayr is seeking a Programme Support Officer – PMO & Efficiency to provide comprehensive administrative services. The role involves organizing meetings and events while acting as a key point of contact for the Programme Management Office. Candidates should possess a degree-level business management qualification and relevant knowledge of the healthcare sector. This role offers a full-time commitment of 37 hours per week from Monday to Friday.

Qualifications

• Essential to have checked eligibility to work in the UK.
• Experience in providing comprehensive administration services.
• Ability to handle inter-dependent meeting fora and events.

Responsibilities

• Provide a comprehensive administration service to the PMO & Efficiency function.
• Organize events, groups, and workshops for internal and external involvement.
• Act as first point of contact for the Programme Management Office.

Skills

Knowledge of the health and care sector

Awareness of political context of NHS

Understanding of NHS legislations and guidance

Principles of governance and public accountability

Education

Business Management qualification to degree level

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net).

From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will be reduced. Full-time hours will reduce from 37 to 36 hours (pro rata for part-time staff) without loss of earnings.

Position:

An exciting opportunity has arisen for a Programme Support Officer – PMO & Efficiency based at Ailsa Hospital.

We have adopted a distributed working approach dependent on service need.

Please note this vacancy is open to internal candidates only.

What you will do:

To provide a confidential and comprehensive administration service to the Programme Management Office & Efficiency function establishing and servicing a programme of inter-dependent meeting fora; organising all associated events, groups and workshops necessary to secure wide-ranging internal and external involvement; and acting as first point of contact for the Programme Management Office.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

• Knowledge of the health and care sector;
• Awareness of political context of NHS including knowledge and understanding of when, how and with whom information can appropriately be shared;
• Key legislations and guidance affecting the NHS including knowledge and understanding of legislation and Scottish Statutory Instruments relating to Board governance issues; and
• Principles of governance and public accountability.
• Business Management qualification to degree level or equivalent experience.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 hours per week Monday-Friday

If you would like to find out more about the role, please contact [e-mail]

ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR ALL CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk.

We are unable to provide sponsorship for bank contracts.