Procurement & Finance Assistant (FF&E/OS&E)

1508 London; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

1508 London is seeking a highly organised Purchasing & Finance Assistant / Coordinator to support the procurement and delivery of FF&E and OS&E across residential and hospitality projects worldwide. The role spans purchasing, procurement operations, project support, finance administration and data management, with a focus on accurate Excel tracking and timely supplier coordination.

You’ll work on RFQs, POs, invoices, reconciliations and budget support, liaising with suppliers and internal teams

Qualifications

• Previous experience in purchasing, buying, procurement, project coordination or accounts support.
• Experience in FF&E / OS&E procurement, interiors, hospitality, luxury, construction or related industry is advantageous.
• Excellent and confident use of Microsoft Office, particularly Excel.
• Strong numerical skills and ability to work with financial data.
• Experience processing invoices, POs, reconciliations and/or AP/AR.
• Excellent attention to detail and ability to spot inconsistencies.
• Strong written and verbal communication; confidence liaising with suppliers and internal teams.
• Experience with logistics and international purchasing is advantageous.
• Experience with Xero would be a plus.

Responsibilities

• Supporting the purchasing process from RFQ through to order placement and delivery.
• Issuing and managing supplier RFQs, quotations and order information.
• Raising and maintaining Purchase Orders and purchasing records.
• Liaising with suppliers, coordinating orders and proactively following up on actions.
• Processing supplier invoices, payables and financial information.
• Supporting AP/AR administration and invoice reconciliation.
• Maintaining detailed project, purchasing and financial trackers.
• Processing, checking and managing data across multiple live projects.
• Supporting month-end reconciliations and reporting.
• Assisting with procurement budgets, cost reporting and financial records.
• Coordinating with suppliers and logistics partners to support deliveries.
• Providing wider project, procurement, finance and administrative support to the team.

Skills

Organisation

Attention to detail

Numerical skills

Communication

Supplier liaison

Multi-tasking

Tools

Excel

Xero

Job description

1508 London is seeking a highly organised Purchasing & Finance Assistant / Coordinator to support the procurement and delivery of FF&E and OS&E across residential and hospitality projects worldwide. The role spans purchasing, procurement operations, project support, finance administration and data management, with a focus on accurate Excel tracking and timely supplier coordination.

You’ll work on RFQs, POs, invoices, reconciliations and budget support, liaising with suppliers and internal teams