Procurement & Facilities Co-Ordinator

Foxtons Estate Agents; Greater London; On-site; GBP 23,000 - 26,000; Full time

Benefits offered by this job

Training and development

Career progression opportunities

Volunteer day and birthday leave

Job summary

Foxtons Estate Agents in London is seeking an Administration Assistant to support our Procurement & Facilities team. You'll help with emails, data entry, procurement requests and supplier coordination, across busy offices.

This role provides full training, exposure to multiple business functions, and opportunities for long-term career progression within a vibrant, people-focused company.

Qualifications

• Strong organisational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• A proactive, positive attitude and willingness to get involved.
• The ability to work both independently and as part of a team.
• Great attention to detail and accuracy.

Responsibilities

• Providing general administrative support, including managing emails, telephone enquiries, and data entry.
• Assisting with procurement processes and supplier administration.
• Supporting facilities management activities across the business.
• Monitoring and managing issues reported through our facilities software platform, MaintainX.
• Processing approved purchase requests and raising purchase orders.
• Recording and processing supplier invoices for payment accurately and efficiently.
• Building strong working relationships with internal departments, contractors, and suppliers.
• Responding to queries promptly and maintaining accurate records.
• Coordinating with contractors and suppliers as required.
• Keeping stakeholders informed and ensuring effective communication across the team.
• Providing support and cover for colleagues when needed.
• Assisting with ad hoc projects and administrative tasks.

Skills

Organisational skills

Communication

Proactive attitude

Attention to detail

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About The Role

Looking to kick-start your career in property or develop your administration experience within a fast-paced, professional environment? An exciting opportunity has arisen to join Foxtons as an Administration Assistant, supporting our Procurement & Facilities team. This role offers exposure to a wide range of business functions, making it ideal for someone who enjoys staying organised, solving problems, and working collaboratively in a busy team.

The Role

As an Administration Assistant, you'll play a key role in supporting the day-to-day operations of the Procurement & Facilities department, helping to ensure our offices and teams have everything they need to succeed.

Key Responsibilities

• Providing general administrative support, including managing emails, telephone enquiries, and data entry.
• Assisting with procurement processes and supplier administration.
• Supporting facilities management activities across the business.
• Monitoring and managing issues reported through our facilities software platform, MaintainX.
• Processing approved purchase requests and raising purchase orders.
• Recording and processing supplier invoices for payment accurately and efficiently.
• Building strong working relationships with internal departments, contractors, and suppliers.
• Responding to queries promptly and maintaining accurate records.
• Coordinating with contractors and suppliers as required.
• Keeping stakeholders informed and ensuring effective communication across the team.
• Providing support and cover for colleagues when needed.
• Assisting with ad hoc projects and administrative tasks.

About You

We're looking for someone who is enthusiastic, organised, and eager to learn.

You’ll thrive in this role if you have:

• Strong organisational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• A proactive, positive attitude and willingness to get involved.
• The ability to work both independently and as part of a team.
• Great attention to detail and accuracy.
• A flexible approach and enthusiasm for learning new skills.
• A reliable, professional, and approachable manner.

Skills & Experience

• Excellent numeracy and literacy skills.
• Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Previous experience in an administration, operations, or finance environment is beneficial but not essential, as full training will be provided.

What We Offer

• Comprehensive training and ongoing development.
• Excellent long-term career progression opportunities.
• Exposure to a wide range of business functions and departments.
• A vibrant and social company culture, including company-funded events.
• Diversity and inclusion networks.
• One paid volunteering day each year and an additional day off to celebrate your birthday.
• A comprehensive wellbeing package, including enhanced sick pay, access to confidential counselling, Mental Health First Aiders, and coaching support.
• Enhanced family-friendly policies, including generous shared parental leave.

About The Company

At Foxtons, we’re renowned for setting the standard in the property industry. For over 40 years, we’ve built a market-leading business driven by exceptional people, industry expertise, and innovative technology.

With a network of more than 60 offices across London and Surrey, we provide outstanding service to buyers, sellers, landlords, tenants, and investors. Our award-winning training programmes and industry-leading technology empower our teams to deliver an exceptional customer experience while building successful and rewarding careers.

If you’re looking for an opportunity to join a dynamic business and build valuable experience with one of London’s best-known property brands, we’d love to hear from you.