Procurement & Facilities Admin: Learn, Organize & Excel

Foxtons Estate Agents; Greater London; On-site; GBP 23,000 - 26,000; Full time

Benefits offered by this job

Training and development

Career progression opportunities

Volunteer day and birthday leave

Job summary

Foxtons Estate Agents in London is seeking an Administration Assistant to support our Procurement & Facilities team. You'll help with emails, data entry, procurement requests and supplier coordination, across busy offices.

This role provides full training, exposure to multiple business functions, and opportunities for long-term career progression within a vibrant, people-focused company.

Qualifications

• Strong organisational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• A proactive, positive attitude and willingness to get involved.
• The ability to work both independently and as part of a team.
• Great attention to detail and accuracy.

Responsibilities

• Providing general administrative support, including managing emails, telephone enquiries, and data entry.
• Assisting with procurement processes and supplier administration.
• Supporting facilities management activities across the business.
• Monitoring and managing issues reported through our facilities software platform, MaintainX.
• Processing approved purchase requests and raising purchase orders.
• Recording and processing supplier invoices for payment accurately and efficiently.
• Building strong working relationships with internal departments, contractors, and suppliers.
• Responding to queries promptly and maintaining accurate records.
• Coordinating with contractors and suppliers as required.
• Keeping stakeholders informed and ensuring effective communication across the team.
• Providing support and cover for colleagues when needed.
• Assisting with ad hoc projects and administrative tasks.

Skills

Organisational skills

Communication

Proactive attitude

Attention to detail

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Foxtons Estate Agents in London is seeking an Administration Assistant to support our Procurement & Facilities team. You'll help with emails, data entry, procurement requests and supplier coordination, across busy offices.

This role provides full training, exposure to multiple business functions, and opportunities for long-term career progression within a vibrant, people-focused company.