Procurement Administrator

Connect it Utility Services; Hedge End; On-site; GBP 25,000 - 35,000; Full time

Job summary

A utility services provider in Hedge End is looking for a Procurement Administrator/Trainee Buyer to support procurement operations. Responsibilities include managing supplier communications, monitoring inventory, and overseeing purchase orders, ensuring compliance and efficiency. Ideal candidates will have strong administrative skills, attention to detail, and proficiency in IT systems. This role requires a full UK Driving License. Competitive compensation and opportunities for development are offered.

Qualifications

• Business and administration qualifications or relevant experience in a similar role.
• Full UK Driving License is required.

Responsibilities

• Manage email inboxes and supplier registrations.
• Handle incoming calls and resolve queries professionally.
• Monitor inventory levels and collaborate with suppliers.
• Prevent shortages by proactive planning.
• Assist with sourcing new suppliers and products.
• Raise purchase orders and ensure compliance.
• Monitor delivery schedules and follow up.
• Chase Proof of Deliveries (PODs) promptly.
• Allocate invoice costs and resolve queries.
• Maintain supplier documentation ensuring compliance.
• Work with project teams for efficient supply chain operations.
• Conduct cost analysis to support budgeting.

Skills

Strong administrative and organisational skills

Attention to detail

Adaptability to changing priorities

Excellent time management

Strong communication skills

Experience in handling sensitive data

Team player

Education

Business and administration qualifications

Proficiency with IT systems

Tools

Microsoft Office (Word, Excel, Outlook)

Customer Relationship Management (CRM) software

Job description

At Connect it Utility Services, we’re helping drive the future of utility infrastructure across the UK. Our dedicated teams provide end-to-end solutions (electricity, water, and gas) that keep communities connected and businesses moving.

Our success is built on strong partnerships, innovation, and an unwavering commitment to safety and quality.

We are looking for a Procurement Administrator/ Trainee Buyer to support our procurement manager with sourcing, negotiating and purchasing the materials and services that power our multi-utility projects.

If you are organised, commercially aware and ready to develop your skills further, we’d love to hear from you.

Responsibilities

• Management of email account inboxes, including supplier registrations, ensuring prompt and accurate responses.
• Handle incoming calls providing assistance and resolving queries professionally.
• Monitor inventory levels and collaborate with suppliers and the warehouse team to maintain optimal stock levels.
• Prevent shortages by proactive planning and timely ordering.
• Assist with sourcing new suppliers and products to enhance procurement options.
• Raise purchase orders for stock orders, collections, and direct-to-site deliveries, ensuring accuracy and compliance.
• Monitor delivery schedules and back-order reports, actively following up to minimise delays.
• Chase Proof of Deliveries (PODs) to confirm receipt of goods and address discrepancies promptly.
• Allocate invoice costs and resolve invoice queries to maintain accurate financial records.
• Maintain supplier and subcontractor documentation, ensuring compliance and up-to-date records.
• Work alongside project teams to plan materials and logistics for efficient supply chain operations.
• Conduct cost analysis on current and new products to support budget management and cost‑saving initiatives.

Skills Required

• Strong administrative and organisational skills with the ability to manage multiple tasks efficiently.
• Keen attention to detail and the ability to analyse and interpret data to support strategy development.
• Adaptability to changing priorities and work effectively in a fast‑paced environment.
• Excellent time management and prioritisation skills.
• Strong communication skills (verbal and written) and ability to build relationships with suppliers, stakeholders and internal teams professionally.
• Experience in handling sensitive data in compliance with relevant regulations and policies.
• Team player who offers support and guidance, contributing to overall team success.

Educational Requirements

• Business and administration qualifications or relevant experience in a similar role.
• Proficiency with IT systems, including Microsoft Office (Word, Excel, Outlook), Customer Relationship Management (CRM) software.
• Full UK Driving License