Preconstruction Team Administrator

Wessex Fire & Security; Yeovil; On-site; GBP 16,000 - 18,000; Part time

Benefits offered by this job

BUPA medical insurance

Job summary

Wessexme, part of the Andwis technical services group, is seeking an organised, customer-focused administrator to support the Preconstruction Team in Yeovil. You will work with the Projects Team and fellow Administrators in a busy, collaborative environment.

Duties include logging enquiries in NAV, reviewing tender documentation, coordinating bid submissions, maintaining a bid library and generating NAV reports, while providing general admin support to estimators.

Qualifications

• Customer-focused and professional attitude.
• Excellent written and verbal communication skills.
• Good mediating skills and teamwork.
• Proficient with Microsoft Word and Excel.
• Knowledge of Microsoft Dynamics NAV is a plus.
• Strong ability to organise and prioritise workload.

Responsibilities

• Log enquiries in NAV, raise folders on SharePoint, and download documentation.
• Review tender documents to understand requirements and deadlines.
• Save revisions and communicate with estimators as required.
• Coordinate and manage tender submissions per client specs and guidelines.
• Attend weekly review meetings and maintain bid library of templates and credentials.
• Ensure timely delivery of submissions and monitor progress against timelines.
• Monitor tender portals for relevant opportunities and track outcomes.
• Assist in post-tender clarifications and NAV-driven reporting for board meetings.
• Liaise with delivery and finance teams to obtain necessary credit checks.

Skills

Customer Focused

Communication skills

Mediating skills

MS Word & Excel

Teamwork

Attention to detail

Problem solving

Tools

Microsoft Dynamics NAV

Job description

Wessexme is part of the Andwis technical services group of companies. We are seeking an organised and Customer Focused individual and your main responsibility will be to provide administrative support to the Preconstruction Team.

Based in our Yeovil office, you will work as part of the Projects Team alongside other Administrators. While you will have your own specific responsibilities, there will also be shared tasks that you will work on together with the other Administrators. Good communication and teamwork will therefore be important.

This is a fast-paced role, and you should enjoy working in a busy environment and be comfortable working both independently and as part of a team.

Main Duties & Responsibilities:

• Logging of all enquiries received including registering on Microsoft NAV, raising of folders on SharePoint, and downloading of all documentation.
• Review tender documentation to understand the requirements and deadlines.
• Saving of all revisions and communications received during tender period, communicating as necessary with the estimators and supporting them as required.
• Where necessary, coordinate and manage the preparation and submission of tenders and bids in accordance with client specifications and company guidelines and work closely with internal departments to gather necessary documentation and input.
• Attendance at weekly review meetings.
• Maintain a bid library of standard documentation, templates, and credentials.
• Ensure timely delivery of all submissions, tracking progress and managing timelines.
• Monitor tender portals and identify relevant opportunities for the business.
• Ensure all bids comply with company branding, formatting, and quality standards.
• Maintain accurate records of all submissions, feedback, and outcomes on NAV.
• Assist in post-tender clarifications and document submissions when required.
• Run monthly reports from NAV to support board meeting requirements.
• Raising of job numbers from NAV including transferring of information to delivery team, updating folders, and liaison with finance department in obtaining credit checks to ensure sufficient cover is in place.
• Support the development and continuous improvement of bid processes and tools.
• To answer the department telephones and take messages as necessary.
• Monitoring and ordering of supplies for the Preconstruction Team in a timely manner.
• Provide administrative support to the estimators.

This list of responsibilities and duties is not exhaustive, and the Company will expect you to perform other duties relevant to the job title.

Essential competencies:

• Customer Focused.
• Excellent written and verbal communication skills.
• Good mediating skills.
• Confident with Microsoft Word and Excel.
• Knowledge of Microsoft Dynamics NAV would be a distinct advantage.
• Excellent ability to organize and prioritise workload effectively to meet targets.
• High level of accuracy and tenacity.
• Excellent team working skills.
• Good problem-solving skills.

Remuneration:

• Salary – £16,785.60 p/a based on a 24 hour week
• 25 days holiday pro rata (plus bank holidays)
• BUPA medical insurance
• Accident and Sickness Insurance
• Life Assurance
• Pension contributions

All subject to qualifying periods of employment and Conditions of Contract.

Wessex ME is proud to be an equal opportunity employer that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as people living with disabilities and any other groups that could bring diverse perspectives to our business