Building Consultancy Administrator - 12 Month FTC

Workman LLP; Manchester; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Discretionary annual bonus

Salary reviews

Healthcare

Life insurance

Wellness programme

Long service holidays

Birthday day off

Extra days between Christmas and New-;

Gym membership

Cycle to work

Holiday buy/sell

Social events

Referral bonus

Job summary

Workman LLP in the United Kingdom is seeking an organised administrator to provide secretarial support to a team of Building Surveyors on a 12-month fixed-term contract. You will handle typing, formatting, and document preparation for tenders and contracts, manage the Building Consultancy database, and support invoices and archiving.

The role requires multitasking under deadlines, strong attention to detail, and proficiency in Word, Excel, Teams and SharePoint.

Qualifications

• Copy and audio typing of correspondence and reports.
• Experience in drafting and formatting documents for tenders and contracts.
• Proficiency with Word, Excel, Teams and SharePoint.
• Ability to manage a busy workload and meet deadlines.

Responsibilities

• Copy/audio typing correspondence and reports.
• Arranging surveying resources (e.g., cherry pickers, drones).
• Preparing documents for electronic or bound hard-copy delivery.
• Drafting and formatting tenders and contracts compliant with policy.
• Managing the Building Consultancy database, invoicing, and archiving past jobs.
• Organising travel and accommodation and attending team meetings.

Skills

Typing

Audio typing

Document formatting

Database administration

Client/contractor queries handling

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

SharePoint

Job description

About The Role This vacancy is a 12 month fixed-term contract.

About The Role

This vacancy is a 12 month fixed-term contract.

A varied and responsible position providing efficient administrative and secretarial support to a friendly team of Building Surveyors. The nature of this role will be to assist them in managing their ongoing projects from typing and formatting complex documents, database administration and helping to assist in any client/contractor queries where necessary.

You will manage your own busy workload which will include, but not be limited to, helping to draft and format tenders and contracts, which are compliant with the Firm's procurement policy; produce internal and external reports and organising travel and accommodation.

You will arrange and attend regular team meetings and be responsible for ensuring the Building Consultancy database is kept up to date, including setting up new jobs, processing invoices and archiving past jobs.

Day to day you'll

• Copy/audio typing correspondence and reports
• Arranging surveying resources, ie, cherry pickers, drones
• Preparing a range of documents to be issued either electronically or binding hard copies to be posted

What Matters Most In This Role

• Building and maintaining close professional relationships with clients, contractors and colleagues is paramount to your success
• You will have the ability to multitask and experience working towards tight deadlines. You will regularly resolve a range of enquiries quickly and efficiently
• Attention to detail is crucial, especially in the maintenance of our databases, processing invoices and preparing reports to send to clients
• You should have experience working in a busy and professional office. Working knowledge of Microsoft Word, Excel, Teams and SharePoint is required

What We Expect Of You

• A proactive, diligent, and positive approach to work is essential
• Readiness to take responsibility, act on your own initiative, remain calm under pressure and be a competent multitasker
• Attention to detail, problem-solving, time management and organizational skills
• An enthusiastic team player and willing to undertake extra duties and be flexible where required
• Excellent and professional communication skills with the ability to build professional and friendly relationships with colleagues, clients and contractors is paramount
• Resilience and ability to work with the dynamic nature of the property market whilst adapting to changing circumstances and processes

Why Workman?

• Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
• Core working hours to allow for added flexibility and helps ease your commute to the office.
• Study support
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance & wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year.
• Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
• Social events throughout the year including a firm wide Christmas party!
• Generous referral bonus.

About Workman

As the UK's leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman please visit our website: WORKMAN.CO.UK/OURPEOPLE

Equal opportunities

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment and the duties may be amended from time to time.