Bid Administrator

Artemis Clarke Ltd; Maidstone; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Performance bonus

Training and development

Career progression

Collaborative working environment

Broad construction exposure

Enhanced holiday entitlement

Wellbeing initiatives

Job summary

Westin Par is recruiting a Bid Administrator to join the Pre-Construction team on permanent, full-time basis inKent. You will coordinate tender submissions and support Estimators, Bid Teams and Senior Management through the bid process.

Responsibilities include managing schedules, document control, and ensuring deadlines are met across multiple projects. This role offers development and a clear path for progression within a growing contractor.

Qualifications

• Previous administrative experience is essential.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficient in Microsoft Outlook, Word and Excel.
• Ability to manage multiple priorities and deadlines.
• Experience maintaining accurate records and documentation.
• Full UK Driving Licence.

Responsibilities

• Managing diaries, meetings, interviews and tender submission schedules.
• Coordinating and maintaining tender documentation, addendums and correspondence.
• Ensuring accurate document control and version management.
• Distributing tender information to internal stakeholders.
• Monitoring key tender dates and submission deadlines.
• Recording and maintaining subcontractor and supplier quotations.
• Supporting the preparation of bid submissions, questionnaires and tender documentation.
• Assisting with client presentations, project profiles and meeting documentation.
• Uploading and downloading information from tender and procurement portals.
• Providing administrative support to Pre-Construction and Estimating teams.
• Maintaining project photography and company records.
• Supporting quality, environmental and health & safety management procedures.

Skills

Administrative experience

Organisational skills

Attention to detail

Written and verbal communication

MS Office proficiency

Time management

Record keeping

Driving licence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Bid Administrator
Salary: £30,000 - £38,000 Benefits
Location: Kent
Job Type: Permanent, Full Time

Bid Administrator | Bid Coordinator | Construction Administrator | Pre-Construction Administrator | Tender Administrator | Construction | Main Contractor

Are you a highly organised Administrator looking to build your career within a thriving construction environment?
Our client, a successful and growing Main Contractor, is seeking a Bid Administrator to join their Pre-Construction team. This is an excellent opportunity to play a vital role in the coordination and administration of tender submissions, supporting Estimators, Bid Teams and Senior Management on a wide range of construction projects.
The successful candidate will be responsible for ensuring tender documentation is managed accurately, deadlines are met and bid processes run smoothly from initial enquiry through to submission.

Essential Skills & Experience

• Previous administrative experience is essential
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Proficient in Microsoft Outlook, Word and Excel
• Ability to manage multiple priorities and deadlines
• Experience maintaining accurate records and documentation
• Full UK Driving Licence

Desirable Skills & Experience

• Previous experience as a Bid Administrator, Bid Coordinator, Tender Administrator, Document Controller or Construction Administrator
• Experience within construction, engineering, property or professional services
• Experience using SharePoint
• Knowledge of tender processes, bid submissions or document control procedures
• Experience working within a pre-construction or estimating environment

The Role

Reporting to the Head of Pre-Construction, you will provide administrative support to the Pre-Construction and Estimating teams, helping to coordinate tender submissions, maintain documentation and ensure critical deadlines are achieved.

Key responsibilities include:

• Managing diaries, meetings, interviews and tender submission schedules
• Coordinating and maintaining tender documentation, addendums and correspondence
• Ensuring accurate document control and version management
• Distributing tender information to internal stakeholders
• Monitoring key tender dates and submission deadlines
• Recording and maintaining subcontractor and supplier quotations
• Supporting the preparation of bid submissions, questionnaires and tender documentation
• Assisting with client presentations, project profiles and meeting documentation
• Uploading and downloading information from tender and procurement portals
• Providing administrative support to Pre-Construction and Estimating teams
• Maintaining project photography and company records
• Supporting quality, environmental and health & safety management procedures

What's on Offer?

• Salary of £30,000 - £38,000 depending on experience
• Performance-related bonus
• Ongoing training and professional development
• Clear opportunities for career progression
• Supportive and collaborative working environment
• Exposure to a broad range of construction and pre-construction projects
• Enhanced holiday entitlement and wellbeing initiatives
• Long-term career prospects with a growing and successful contractor

Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency.
Due to the high volume of applications received, we can only respond to candidates whose skills and experience closely match our client's requirements. If you have not heard from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency
Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.