Administrator

Tilbury Douglas; Tees Valley; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

26 days annual leave

Private medical insurance

Employee Assistance Programme

Flexible Benefits scheme

Job summary

A leading UK building and infrastructure company is seeking a Recruitment Administrator to support bid preparation and administrative tasks. The role involves managing bid documentation, collaborating with the Preconstruction team, and maintaining internal libraries. The ideal candidate should have experience in a similar role, strong IT skills, and proficiency in InDesign. This full-time position offers competitive benefits, including annual leave, health insurance, and a flexible benefits scheme.

Qualifications

• Experience managing bid documentation and client procurement portals.
• Evidence of contributing to bid submissions.
• Ability to abstract technical notes into narrative.

Responsibilities

• Support the production of bid responses and maintain bid documentation.
• Manage client bidding portals and internal libraries.
• Conduct research to tailor responses.

Skills

Proven experience in a bidding environment

Excellent IT skills

Proficiency in InDesign

Ability to work to deadlines

Ability to work as part of a team

Independent research and analysis

Tools

MS Office

PowerPoint

SharePoint

Job description

Recruitment Administrator at Tilbury Douglas

The Opportunity

We are seeking an experienced, competent, dynamic, and proven Administrator within our Regional Preconstruction team to operate within the Yorkshire and North East region – a £100m turnover regional business working across a variety of market sectors.

The Administrator will support the Preconstruction/Work Winning team in the creation and preparation of bids and proposals, including Expressions of Interest, Capability, Selection Questionnaires and Tenders. They will take ownership of incoming enquiries and notices, maintaining all bid documentation and systems necessary to support the team, along with fulfilling general administrative duties.

What you will be doing

• Support and contribute to the production of designated bid/prequalification related qualitative responses and take individual responsibility for sections
• Complete selection questionnaires using standard company information
• Capture, collate information, and evidence best practice for use in submissions and development of case studies
• Work closely with site teams to gather necessary information
• Manage and update internal information libraries and trackers with details of project pipelines, submissions, past projects, and CVs
• Liaise with other regions and central teams to share information on request and via central SharePoint sites
• Manage client bidding portals, uploading, downloading, collating and transmitting information to bid teams and business development managers
• Upload information to common data environment and information management systems
• Willing to interact with the team and offer suggestions, innovation, and ways to continuously drive improvement
• Continually check and challenge the bid process/progress with the whole bid team – ensuring best practice and deadlines are maintained
• Conduct research (web based or otherwise) on clients and projects to aid and tailor responses
• Feed into tender deliverables, proposals writing plan and dates required by the bid team (with Bid and Proposals Manager)
• Contribute to mid-bid or red team reviews

What we need from you

• Proven experience of working in a similar role and in a bidding environment (essential)
• Evidence of contributing to bid submissions
• Evidence of managing and updating internal information libraries
• Experience using client procurement portals and managing bid documentation
• Contributing to formatting, finishing, proof‑reading and editing of submissions
• Sharing and obtaining information with/from other parts of the business
• Ability to abstract technical notes or a verbal response from others into narrative and case studies
• Ability to undertake independent research and analysis
• Understanding of construction and procurement processes (desirable but not essential)
• Ability to work to deadlines whilst producing the highest standard of work
• Ability to work as part of a team or independently
• Excellent IT skills (essential) and proficiency in using MS Office, PowerPoint and SharePoint
• Proficiency in InDesign (essential)
• Use of AI software (desirable)
• Full Driving Licence (desirable)

What we can offer you

• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• 3 additional long service days achieved after 3, 7 and 10 years
• Private medical insurance for yourself (with the option to buy family cover)
• Life assurance
• Defined contribution pension scheme matched up to 8%
• Enhanced maternity, paternity and parental leave
• Flexible and agile working (dependent on your role)
• Employee Assistance Programme
• Professional membership fees
• Perks at Work employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
• Critical illness insurance (with option to purchase for your partner)
• Travel insurance
• Cycle to work scheme
• Retail vouchers / payroll giving/activity pass for top leisure attractions

Who we are

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit‑out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

It is our people who make Tilbury Douglas a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application.

We are proud to announce that we have retained our Investors in Diversity Silver Award.

Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks.

Please note we do not have a sponsorship licence.

We look forward to receiving your application!

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative
• Construction