Personal Assistant to CEO & Senior Leadership Team

The University of Edinburgh; United Kingdom; Hybrid; GBP 32,000 - 40,000; Full time

Job summary

A prominent UK university is seeking a highly organized PA to support the CEO and Senior Leadership Team. The role involves managing schedules, minute-taking, and maintaining confidentiality. Candidates can apply for part-time or flexible hours and will enjoy a competitive salary ranging from £32,873 to £39,233. This position supports hybrid working arrangements to promote work-life balance. If you thrive in fast-paced environments and are proactive, we would love to hear from you.

Benefits

Competitive salary

40 days of leave

Comprehensive benefits package

Flexible working options

Qualifications

• Proven experience in managing complex and dynamic diaries for senior leaders.
• Skilled in minute-taking and meeting documentation.
• Ability to maintain confidentiality and discretion.
• A friendly, positive attitude and an enthusiastic approach.

Responsibilities

• Provide exceptional support to the CEO and Senior Leadership Team.
• Manage schedules and ensure the CEO focuses on key tasks.
• Handle sensitive information with professionalism.

Skills

Diary management

Minute-taking

Confidentiality

Positive attitude

Job description

Our Role: PA to CEO & Senior Leadership Team

Edinburgh Innovations are seeking a highly organised, proactive, and resourceful PA to provide exceptional support to our CEO, Senior Leadership Team and, at times, Chair of the EI Board. In this role, you’ll manage schedules and ensure the CEO and Senior Leadership Team’s time is focused on what matters most. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings a balance of professionalism, positivity, discretion, and initiative to tasks. If you’re passionate about making an impact behind the scenes and excel at turning complexity into order, we’d love to meet you.

This post is full-time (35 hours per week), we welcome applications from candidates seeking part-time hours or flexible working patterns. We also support hybrid working on a non-contractual basis, offering a blend of home and on-site working to help you balance work and life effectively.

The salary for this post is Grade 6 £32,873 to £39,233 per annum.

The experience and qualities we are looking for:

• Proven experience in managing complex and dynamic diaries for senior leaders.
• Skilled in minute-taking and meeting documentation, with proven experience preparing accurate, concise, and confidential minutes for Board and senior leadership meetings.
• Ability to maintain confidentiality and discretion, handling sensitive information with professionalism and respect.
• A friendly, positive attitude and an enthusiastic approach to tasks, bringing energy and optimism to the role.

Click to view a copy of the full job description

About Us

At Edinburgh Innovations (EI), our culture is built on three core values: Collaborative,Progressive and Innovative. We believe the best results come from working together, sharing ideas, and supporting one another. We’re always looking forward, embracing change, challenging assumptions, and pushing boundaries to grow. Innovation is at the heart of what we do, encouraging creativity and fresh thinking at every level of the business.

If you thrive in a team-driven environment that values bold ideas and continuous improvement, you’ll fit right in.

Championing Equality, Diversity and Inclusion

We’re committed to building an inclusive workplace where everyone feels valued, respected, and empowered to thrive. At EI we celebrate diversity in all its forms and actively seek to create a team that reflects the communities around us. We welcome applications from people of all backgrounds, experiences, and identities because different perspectives make us stronger.

As a valued member of our team, you can look forward to:

• A competitive salary that reflects your skills and experience
• An exciting, positive, and creative workplace that’s as rewarding as it is challenging
• A generous 40 days of combined annual leave and public holiday entitlement
• A comprehensive benefits package, including a defined contribution pension scheme (currently 3.5/4.5% employee and 9/14.5% employer contributions), family‑friendly policies, flexible working options, and more
• Ongoing support to develop your skills, grow your career, and recognise your achievements

About You

At EI, we look for people who live our core behaviours in everything they do.

• You work well with others, build strong relationships, and believe that teamwork drives better outcomes.
• You're curious, creative, and not afraid to challenge the norm to find smarter solutions.
• You take responsibility for your work, follow through on commitments, and are driven to deliver results.
• You seek feedback, grow from experiences, and are always looking to improve.
• You genuinely care about the impact of your work on colleagues, customers, and the wider community.

If this sounds like you, we’d love to hear from you.

Application Information

Please submit your CV along with a covering letter that tells us why you’re interested in the role and how your skills and experience make you a strong fit.

Right to Work

All applicants must have the right to work in the UK at the time of application. Unfortunately, we are not able to offer sponsorship for this role. You will be required to provide documentation as part of the recruitment process to confirm your eligibility to work in the UK.

Key dates to note

The closing date for applications is Sunday 11th January 2026.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interviews will be held on Wednesday 28th January 2026.