Personal Assistant

Medlock Partners; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading UK law firm is seeking a Trainee Executive Assistant to support their Real Estate team in Oxford. This role offers an opportunity to grow into a full Executive Assistant position, focusing on client service and effective task management. Ideal candidates will possess strong organizational skills, excellent communication abilities, and a proactive mindset. If you are eager to develop a long-term career in legal support, apply now to join a dynamic team committed to nurturing your professional growth.

Qualifications

• Experience in an administrative role, ideally in a professional services setting.
• Strong organizational skills and ability to manage priorities.
• Proactive mindset and willingness to learn.

Responsibilities

• Organize meetings, travel, and team events.
• Ensure high client service and manage data compliance.
• Coordinate diaries and meeting arrangements.

Skills

Organisational skills

Verbal and written communication

Proactive approach

Attention to detail

Job description

Personal Assistant

Real Estate

Full Time – Permanent

Based in Oxford

A leading UK law firm is looking for a Trainee Executive Assistant to join their Oxford office, supporting the Real Estate team. This is a great opportunity for someone with administrative experience who’s ready to take the next step and grow into a full Executive Assistant role.

You’ll start by supporting a small group of lawyers, working closely with experienced EAs and support teams. Over approximately six months, you’ll build your skills, confidence, and professional relationships, with a view to progressing into a fully‑fledged EA role. This is a collaborative, team‑oriented environment where a proactive mindset is key.

What You’ll Need:

• Experience in an administrative or office‑based role, ideally within a professional services environment.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines.
• A proactive and flexible approach to work, with a willingness to learn and take on new challenges.
• Excellent verbal and written communication skills and a keen eye for detail.
• The confidence to interact with colleagues at all levels and build solid internal and external relationships.
• An interest in progressing into a full Executive Assistant role and developing a long‑term career in legal support.

Your Key Responsibilities:

• Business Development & Support: Organise meetings, travel, and team events; assist with legal directory updates and client communications; maintain internal systems and mailing lists.
• Client Service & Matter Management: Ensure high levels of client service by managing data and compliance processes; support conflict checks, document preparation, and matter updates.
• Diary & Task Management: Coordinate diaries and meeting arrangements; track deadlines and key dates to keep the team organised and prepared.
• Finance & Billing: Assist with invoicing, billing queries, expenses, and financial reports; liaise with the finance team to support financial processes.
• Workflow & Task Prioritisation: Manage multiple tasks effectively; communicate with lawyers and support teams to meet deadlines and ensure quality output.

If you're a highly organised individual with a keen interest in progressing into an Executive Assistant role, this opportunity offers a supportive environment to develop your career within a busy and dynamic legal team. Apply today to find out more!