Personal Assistant

Place Careers; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading international architecture practice is seeking an experienced Director-level PA to support senior leadership in their London studio. Responsibilities include managing complex diaries, coordinating meetings, and assisting project teams. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proven track record in similar roles. This position offers top-tier benefits and the opportunity to be part of a collaborative and design-oriented team.

Benefits

Private health care

Financial protection plans

Profit sharing

Generous holiday time

Qualifications

• Proven experience as a Personal Assistant at SLT or Director level.
• History of long-term placements (2+ years) is essential.
• Experience in supporting project teams is highly desirable.

Responsibilities

• Provide PA service to Directors managing their calendars and meetings.
• Coordinate client meetings and project calendars.
• Support project teams with reports and documentation.

Skills

Organization skills

Multitasking

Strong communication skills

Client liaison

Attention to detail

Tools

Microsoft Office

Deltek

Newforma

Job description

A leading international architecture practice is looking for an experienced Director-level PA to join its London studio, with the additional scope to support project teams as a coordinator. This is a fantastic opportunity for a highly organised professional with a proven background supporting senior leadership, while also enjoying being part of larger project teams delivering high-profile work.

As PA to two Directors, you’ll manage complex diaries, coordinate meetings, and oversee day-to-day administration ensuring their time is spent effectively. Alongside this, you’ll play an active role in supporting project teams acting as a conduit between the two. You’ll be liaising with clients and consultants, managing documentation, and helping to keep projects running smoothly.

Key Responsibilities

• Providing a proactive, reliable PA service to Directors
• Managing diaries, inboxes, travel, and timesheets
• Coordinating client meetings, site visits, and project calendars
• Supporting project teams with reports, filing, and contract administration
• Maintaining project databases and systems (Deltek, Newforma)
• Acting as first point of contact for client and consultant queries
• Assisting with project team events and office activities
• Offering occasional reception cover and supporting the wider PA team

What We’re Looking For

• At as a Personal Assistant supporting at SLT or Director level
• Demonstrated commitment to previous employers, with a history of long-term placements (2+ years)
• Experience working as part of a larger project team is highly desirable
• Excellent organisation and multitasking skills with sharp attention to detail
• Strong written and verbal communication skills
• Professional, approachable, and confident in liaising with clients and colleagues at all levels
• Flexible, adaptable, and calm under pressure
• Proficiency in Microsoft Office; experience with Deltek or Newforma a plus
• A proactive, positive attitude with discretion and reliability

The team is taken care of with top-tier benefits – private health care, financial protection plans, profit sharing, and loads of holiday time to enjoy life outside work.

This is a brilliant opportunity to join a collaborative, design-led practice with a global reputation, where your contribution will directly support senior leadership and play a key role in project success.

We will do our very best to help you find your ideal job. Our approach is personable, and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

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Ref: CS220595