Personal Assistant

Pertemps Network Group; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading professional services firm in Edinburgh is seeking an experienced Personal Assistant to support its Infrastructure (Projects) team. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks effectively. The ideal candidate will have experience in a professional environment and be adept in MS Office and Adobe. This full-time position offers a chance to grow within a reputable organization focused on client service and teamwork.

Qualifications

• Proven experience as a PA, Executive Assistant, or Team Secretary.
• Experience supporting senior stakeholders in a professional environment.
• Ability to prioritize multiple tasks effectively.

Responsibilities

• Provide proactive PA, administrative, and secretarial support.
• Manage diaries, travel arrangements, and meeting coordination.
• Assist with client administration including billing and invoicing.

Skills

Organizational skills

Attention to detail

Proactive approach

Communication skills

Tools

MS Office

Adobe software

Job description

PA – Infrastructure (Projects) Team

Location: Edinburgh

We’re delighted to be supporting a leading, well-established professional services firm in their search for an experienced Personal Assistant (PA) to join their Infrastructure (Projects) team, based in Edinburgh.

This is a fantastic opportunity for a highly organized and detail-oriented individual who enjoys working in a fast-paced environment, supporting senior professionals and managing a varied workload with confidence and discretion.

The Role

The successful candidate will provide proactive and efficient PA, administrative, and secretarial support to a busy team of fee earners.

Duties

• Producing and formatting correspondence, documents, and presentations using MS Office and Adobe software.
• Managing diaries, travel arrangements, and meeting coordination, including room bookings, catering, and IT support.
• Supporting client and matter administration – including opening and closing files, liaising with finance and compliance teams, and maintaining accurate records.
• Managing inboxes on behalf of fee earners and partners, ensuring timely responses and effective communication.
• Assisting with billing, invoicing, and client purchase order processes.
• Maintaining and updating client contact information and supporting general team administration.
• Collaborating closely with internal departments such as Finance, Marketing, and IT.

About You

• Proven experience as a PA, Executive Assistant, or Team Secretary, ideally supporting senior stakeholders.
• Excellent organisational skills with the ability to prioritise multiple tasks.
• Strong attention to detail and a proactive approach.
• Previous experience within a legal or professional services environment.

This position offers the chance to join a highly regarded organisation that values teamwork, professional development, and delivering outstanding client service.

If you’re a professional and motivated PA looking for your next opportunity in Edinburgh, we’d love to hear from you.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industries: Legal Services