Personal Assistant

Career Legal; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Career Legal is seeking an experienced Personal Assistant to join our growing team and provide dedicated support to the Director of IT and several senior managers within the IT department. The role offers variety, ownership of tasks, and the opportunity to contribute to smooth operations in a key business function.

Beyond traditional PA duties, you will coordinate department activities, support budgeting, manage invoices and supplier relations, and organise UK and international travel.

Qualifications

• Experience providing PA support to senior leadership within a legal or professional services environment.
• Excellent written communication, capable of producing correspondence, reports and presentations.
• Proven ability to handle confidential information with discretion.
• Outstanding organisational skills with the capacity to manage a varied workload.
• Exposure to budget administration, purchase orders, invoices and supplier coordination would be advantageous.

Responsibilities

• Manage complex diaries, schedule meetings and coordinate appointments.
• Prepare agendas, take minutes and track action points.
• Coordinate team schedules, office attendance, leave and travel arrangements.
• Assist IT budgeting, maintain trackers and monitor spend.
• Process invoices, purchase orders and expenses with Finance.
• Handle supplier queries, quotes, orders and deliveries.
• Arrange IT equipment purchases and deliveries.
• Organise UK and international travel, including itineraries and accommodation.
• Produce reports, presentations and communications for the department.
• Maintain records, organograms and intranet pages for the IT team.
• Coordinate team meetings and departmental events.

Skills

Diary management

Budget administration

Budget tracking

Relationship management

Discretion with confidential info

Job description

Are you an experienced and proactive Personal Assistant looking for an opportunity to join a growing team within a leading global law firm?

We are working with a highly regarded international law firm seeking a PA to provide dedicated support to the Director of IT and several senior managers within its expanding IT department.

This is a varied and important role, offering the opportunity to work closely with senior stakeholders, become an integral part of a growing team and contribute to the smooth running of a key business function.

The Role

Alongside traditional PA responsibilities, the role will involve a broad range of departmental coordination and operational duties, making it ideal for someone who enjoys variety, takes ownership and is confident managing multiple priorities.

You will play a central role in supporting the IT leadership team, anticipating their needs and ensuring the effective coordination of the department's day-to-day activities.

Responsibilities

• Managing complex diaries, scheduling meetings and coordinating appointments.
• Preparing agendas, recording minutes and monitoring action points.
• Coordinating team schedules, office attendance, leave and travel.
• Supporting IT budget management, maintaining trackers and monitoring spend.
• Processing invoices, purchase orders and expenses in liaison with Finance.
• Managing supplier queries, quotations, orders and deliveries.
• Arranging the purchase and delivery of IT equipment.
• Organising UK and international travel, including accommodation and itineraries.
• Producing reports, presentations and departmental communications.
• Maintaining departmental records, organisation charts and intranet pages.
• Coordinating team meetings, departmental events and social activities.

Essential Skills and Experience

• Previous experience providing PA support to senior leadership teams within a legal environment (or a similar professional services firm), ideally within an IT / Technology or wider business services team.
• Excellent written communication skills, with the ability to produce correspondence, reports and presentation materials.
• Experience handling confidential and sensitive information with discretion.
• Exceptional organisational skills, with the ability to manage a varied workload and prioritise effectively.
• Exposure to budget administration, purchase orders, invoice processing and supplier management would be a bonus.