PA / Exective Assistant

Pertemps Glasgow Contracts; City of Edinburgh; Remote; GBP 21,000 - 23,000; Full time

Job summary

Pertemps Glasgow Contracts is seeking a highly organised Personal Assistant to support a Senior Director. The role is home-based with occasional face-to-face meetings in Edinburgh. Expect diary and inbox management, dictation, and preparation of reports and documents.

The position is Monday–Friday, approx. 36 hours per week, initially for two months with potential extension and an immediate start. Strong written and verbal communication is essential.

Qualifications

• Experience in PA, secretarial or administrative support.
• Excellent written and verbal communication.
• Strong organisational skills with the ability to manage a busy workload.
• Proficiency with Microsoft Teams, Outlook and Word.

Responsibilities

• Participate in daily Microsoft Teams calls and manage diary appointments, meetings and invitations
• Arrange Teams meetings and telephone calls with colleagues and external stakeholders
• Take dictation and prepare correspondence, reports and other professional documents
• Manage and respond to a high volume of correspondence
• Review, organise and mark up extensive meeting papers, highlighting key information
• Coordinate administrative activity across various roles and external commitments, maintain organised records and assist with paperwork

Skills

PA experience

Secretarial experience

Administrative support

Microsoft Teams

Diary management

Written and verbal communication

Discretion

Organisational skills

Tools

Microsoft Teams

Outlook

Word

Microsoft Office

Job description

This temporary PA / Executive Assistant post supports a senior director, working from home with occasional face-to-face meetings in Edinburgh. Offered by Pertemps Glasgow Contracts, the assignment runs Monday to Friday, roughly 36 hours weekly, at £15.66 per hour, initially for two months with possible extension and an immediate start. Duties span comprehensive administrative and secretarial support, diary and inbox management, plus handling substantial correspondence and documentation. Candidates need excellent organisation, strong written and verbal communication, discretion, accuracy and the capacity to juggle competing priorities. Prior experience assisting senior management is expected.

Personal Assistant (PA) to Senior Director Location: Home-based, with occasional face-to-face meetings in Edinburgh Hours: Monday to Friday approx. 36 hour per week Pay: £15.66 per hour Duration : Temporary for 2 months initially with potential to extend. Starting asap.

About the Role

Our client is seeking a highly organised, proactive and reliable Personal Assistant (PA) to provide comprehensive administrative and secretarial support across a wide range of roles, professional responsibilities and external commitments. This is a varied and demanding role requiring excellent organisational skills, strong written and verbal communication, discretion, attention to detail and the ability to manage a substantial volume of correspondence, documentation and competing priorities. The successful candidate will work closely with a Senior Director on a daily basis, helping to manage their workload, coordinate meetings and ensure that correspondence, reports, papers and other administrative responsibilities are handled efficiently and professionally.

Key Responsibilities

• Participate in daily Microsoft Teams calls and manage diary appointments, meetings and invitations
• Arrange Teams meetings and telephone calls with colleagues and external stakeholders
• Take dictation and prepare correspondence, reports and other professional documents
• Manage and respond to a high volume of correspondence
• Review, organise and mark up extensive meeting papers, highlighting key information
• Coordinate administrative activity across various roles and external commitments, Maintain organised records and assist with paperwork

Essential Skills and Experience

• Experience in PA, secretarial or administrative support
• Excellent written and verbal communication skills
• Strong organisational skills and the ability to manage a busy workload
• Confidence using Microsoft Teams, Outlook, Word and other Microsoft Office applications
• Experience taking dictation and preparing accurate correspondence and reports
• The ability to work independently, exercise initiative and maintain confidentiality
• A professional, flexible and dependable approach

Working Arrangements

The position is predominantly home-based, with occasional face-to-face meetings required to complete relevant paperwork. The successful candidate must be comfortable working remotely and communicating regularly by Teams, telephone and email.