PA / Exective Assistant

Pertemps Scotland; City of Edinburgh; Remote; GBP 22,000 - 25,000; Full time

Benefits offered by this job

Home-based role

Temporary 2-month contract

Job summary

Pertemps Scotland seeks a highly organised Personal Assistant (PA) to Senior Director. This home-based role, with occasional Edinburgh meetings, supports a Senior Director by managing diaries, drafting correspondence, and coordinating meetings and documents.

The successful candidate will handle sensitive information with discretion, communicate clearly, and maintain high workloads while using Microsoft Teams, Outlook and Word. 36 hours weekly across a 2-month temporary assignment.

Qualifications

• Experience in PA/administrative support.
• Excellent written and verbal communication skills.
• Strong organisational skills and ability to manage a busy workload.
• Confidentiality and discretion in handling sensitive information.
• Ability to work independently and take initiative.

Responsibilities

• Participate in daily Teams calls and manage diary appointments, meetings and invitations.
• Arrange Teams meetings and calls with colleagues and external stakeholders.
• Take dictation and prepare correspondence, reports and other documents.
• Manage a high volume of correspondence.
• Review and organise meeting papers, highlighting key information.
• Coordinate administrative activity across roles and external commitments.

Skills

PA experience

Diary management

MS Teams

Outlook

Dictation

Confidentiality

Organised

Independent working

Tools

Microsoft Teams

Outlook

Word

Excel

Job description

Personal Assistant (PA) to Senior Director

Location: Home-based, with occasional face-to-face meetings in Edinburgh

Hours: Monday to Friday approx. 36 hour per week

Pay: £15.66 per hour

Duration: Temporary for 2 months initially with potential to extend. Starting asap.

About the Role

Our client is seeking a highly organised, proactive and reliable Personal Assistant (PA) to provide comprehensive administrative and secretarial support across a wide range of roles, professional responsibilities and external commitments.

This is a varied and demanding role requiring excellent organisational skills, strong written and verbal communication, discretion, attention to detail and the ability to manage a substantial volume of correspondence, documentation and competing priorities.

The successful candidate will work closely with a Senior Director on a daily basis, helping to manage their workload, coordinate meetings and ensure that correspondence, reports, papers and other administrative responsibilities are handled efficiently and professionally.

Key Responsibilities

• Participate in daily Microsoft Teams calls and manage diary appointments, meetings and invitations
• Arrange Teams meetings and telephone calls with colleagues and external stakeholders
• Take dictation and prepare correspondence, reports and other professional documents
• Manage and respond to a high volume of correspondence
• Review, organise and mark up extensive meeting papers, highlighting key information
• Coordinate administrative activity across various roles and external commitments,
• Maintain organised records and assist with paperwork

Essential Skills and Experience

The ideal candidate will have:

• Experience in PA, secretarial or administrative support
• Excellent written and verbal communication skills
• Strong organisational skills and the ability to manage a busy workload
• Confidence using Microsoft Teams, Outlook, Word and other Microsoft Office applications
• Experience taking dictation and preparing accurate correspondence and reports
• The ability to work independently, exercise initiative and maintain confidentiality
• A professional, flexible and dependable approach

Working Arrangements

The position is predominantly home-based, with occasional face-to-face meetings required to complete relevant paperwork. The successful candidate must be comfortable working remotely and communicating regularly by Teams, telephone and email.