Personal Assistant

Pertemps Bond; City of Edinburgh; On-site; GBP 26,000 - 38,000; Full time

Job summary

Pertemps Bond is seeking an experienced PA/Executive Assistant for a 12-month fixed-term position in Edinburgh. The role requires proactive administrative support, diary management, and preparation of documents in a busy legal environment.

The successful candidate will support senior colleagues, handle complex scheduling, travel bookings, and client communications, while maintaining high accuracy and deadlines. Litigation experience is essential for this role.

Qualifications

• Experience as a PA/EA in a professional environment.
• Litigation experience is essential.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication.
• Ability to work to deadlines with discretion.

Responsibilities

• Provide comprehensive PA and secretarial support to senior colleagues.
• Manage diaries, inboxes, and meeting schedules.
• Prepare and format documents and presentations.
• Coordinate travel arrangements and itineraries.
• Assist with court documentation when required.
• Support billing and invoicing processes.
• Liaise with internal departments for admin needs.
• Take minutes and manage filing and archiving.

Skills

PA/EA experience

Litigation experience

Organisation

Time management

Attention to detail

Prioritisation

Communication skills

Proactive attitude

Independent working

Tools

Microsoft Office

Job description

Are you an experienced PA or Executive Assistant with previous litigation experience?

We are currently recruiting for an exciting 12-month fixed-term PA opportunity based in Edinburgh.

This is a fantastic opportunity for an experienced PA to provide high-quality, proactive administrative and secretarial support within a busy and professional working environment.

The Role

The successful candidate will provide effective and efficient PA support, managing a varied workload and ensuring that all tasks are completed accurately and within required deadlines.

The role will involve supporting senior colleagues with diary and inbox management, document preparation, meetings, travel arrangements, client communication and financial administration.

Key Responsibilities

• Provide comprehensive PA and secretarial support to senior colleagues.
• Prepare, format and proofread correspondence, documentation and presentations.
• Draft correspondence and documents on behalf of senior colleagues.
• Produce and amend large and complex documents, including using track changes and document comparison tools.
• Assist with the preparation of relevant documentation for court when required.
• Manage busy diaries, arrange meetings and coordinate meeting requirements.
• Organise meetings, including rooms, technology, catering and attendees, and take minutes where required.
• Manage inboxes and correspondence, including providing cover during periods of absence.
• Manage client and matter administration, ensuring relevant processes and documentation are completed accurately.
• Liaise with internal departments to coordinate finance, IT, facilities and other administrative requirements.
• Support billing and invoicing processes, including dealing with queries and purchase orders.
• Process expenses and assist with accurate time recording.
• Arrange travel, accommodation and detailed itineraries.
• Maintain accurate client and contact information.
• Assist with filing, scanning, document management and archiving.
• Build and maintain effective working relationships with colleagues, clients and external contacts.
• Provide wider administrative support as required.
• Undertake ad hoc administrative duties and projects when required.

About You

• Previous experience as a PA or Executive Assistant.
• Previous litigation experience is essential.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• The ability to manage competing priorities and work effectively to deadlines.
• Excellent written and verbal communication skills.
• A proactive and flexible approach.
• Strong IT skills and confidence using Microsoft Office and other business systems.
• The ability to work independently while also contributing effectively to a wider support function.