Team PA - IT Team

AJ Chambers ®; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid working

Job summary

AJ Chambers is seeking an experienced Personal Assistant to provide high-level support to the Director of IT and the IT leadership team in a leading professional services environment in London. The role focuses on organisational efficiency, proactive calendar management, and coordinating complex workloads across a senior team.

You will be a key contact for the department, liaising with stakeholders at all levels and driving process improvements to support the wider business.

Qualifications

• Senior PA experience in a law firm or professional services environment.
• Excellent organisational skills and ability to manage competing priorities.
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Confident written communication for reports, presentations and correspondence.
• Experience handling confidential information with discretion.
• Strong interpersonal skills and the ability to work independently.

Responsibilities

• Manage complex diaries, meetings and appointments for the Director of IT and leadership team.
• Coordinate team schedules, office attendance, annual leave and business travel.
• Organise leadership meetings, prepare agendas and papers, take minutes and action follow-ups.
• Support IT budget administration, expenditure tracking, forecasting and reporting.
• Process invoices, purchase orders and expenses with Finance.
• Coordinate suppliers, quotes, procurement and IT equipment orders.
• Arrange UK and international travel, including flights and itineraries.
• Prepare management reports, presentations and departmental materials.
• Maintain organisation charts, intranet information and departmental docs.
• Draft internal communications and coordinate departmental updates.

Skills

Diary management

Budget administration

Travel coordination

Stakeholder engagement

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Are you an experienced Personal Assistant looking for a varied role supporting senior leadership within a leading professional services environment?

This is an excellent opportunity to join an established organisation, providing high-level support to the Director of IT and wider IT leadership team. If you are proactive, commercially aware and enjoy taking ownership of a varied workload, this could be an ideal next step.

As Team Personal Assistant, you will play an important role in supporting the effectiveness of the IT function, ensuring senior leaders are organised, well-informed and able to focus on their strategic priorities.

Your responsibilities will include:

• Managing complex diaries, meetings and appointments for the Director of IT and wider leadership team.
• Coordinating team schedules, office attendance, annual leave and business travel.
• Organising leadership meetings, preparing agendas and papers, taking minutes and following up on actions.
• Supporting IT budget administration, expenditure tracking, forecasting and financial reporting.
• Processing invoices, purchase orders and expenses, liaising with Finance to resolve queries.
• Coordinating suppliers, quotations, procurement and IT equipment orders.
• Arranging UK and international travel, including flights, accommodation and itineraries.
• Preparing management reports, presentations and departmental meeting materials.
• Maintaining organisation charts, intranet information and departmental documentation.
• Drafting internal communications and coordinating departmental updates.
• Liaising with Facilities and other business support teams on office requirements, contractors and equipment.
• Supporting departmental events, team meetings, projects and wider operational initiatives.

You will act as a key point of contact for the department, building relationships across the business and ensuring administrative and operational requirements are handled efficiently.

The Team & Culture

You will be part of a senior IT function, working closely with the Director of IT and wider leadership team, alongside colleagues across the organisation.

The environment will suit someone who enjoys working collaboratively, building relationships with stakeholders at all levels and taking a proactive approach to improving processes and supporting the wider business.

Must-Have Requirements

To be considered, you will need:

• Previous experience in a senior PA role, supporting Directors or senior leadership teams within a law firm or professional services environment.
• Excellent organisational skills and the ability to manage competing priorities.
• Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Confident written communication skills, including preparing reports, presentations and professional correspondence.
• Experience handling confidential and sensitive information with discretion.
• Strong interpersonal skills, sound judgement and the confidence to work independently.

Experience supporting an IT, technology or wider business services function would be advantageous.

Reward & Work Flexibility

The role is based in London. Salary, benefits and hybrid working arrangements have not been specified, but further details can be discussed during the recruitment process.

This is an opportunity to develop your experience within a senior leadership function, taking ownership of a broad and varied PA role.

You will have the opportunity to learn more about the organisation, the team and the role before progressing to the next stage of the recruitment process.