PA

Career Legal; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Career Legal is recruiting an experienced Personal Assistant to support the Director of IT and senior managers in its IT department. The role combines traditional PA duties with broader departmental coordination to help the function run smoothly.

You will anticipate needs, coordinate day-to-day activities, manage diaries, travel, and budgets, and provide timely reports and communications to senior stakeholders. A proactive, organised approach is essential.

Qualifications

• Experience providing PA support to senior leadership teams within a legal environment (or similar professional services).
• Excellent written communication, able to produce correspondence, reports and presentation materials.
• Experience handling confidential and sensitive information with discretion.
• Exceptional organisational skills with the ability to manage a varied workload and prioritise.
• Exposure to budget administration, purchase orders, invoices and supplier management would be a bonus.

Responsibilities

• Managing complex diaries, scheduling meetings and coordinating appointments.
• Preparing agendas, recording minutes and monitoring action points.
• Coordinating team schedules, office attendance, leave and travel.
• Supporting IT budget management, maintaining trackers and monitoring spend.
• Processing invoices, purchase orders and expenses with Finance.
• Managing supplier queries, quotations, orders and deliveries.
• Arranging the purchase and delivery of IT equipment.
• Organising UK and international travel, including accommodation and itineraries.
• Producing reports, presentations and departmental communications.
• Maintaining departmental records, organisation charts and intranet pages.
• Coordinating team meetings, departmental events and social activities.

Skills

Senior leadership PA

Legal environment

Budget administration

Organisational skills

Discretion

Job description

Are you an experienced and proactive Personal Assistant looking for an opportunity to join a growing team within a leading global law firm?

We are working with a highly regarded international law firm seeking a PA to provide dedicated support to the Director of IT and several senior managers within its expanding IT department.

This is a varied and important role, offering the opportunity to work closely with senior stakeholders, become an integral part of a growing team and contribute to the smooth running of a key business function.

The Role

Alongside traditional PA responsibilities, the role will involve a broad range of departmental coordination and operational duties, making it ideal for someone who enjoys variety, takes ownership and is confident managing multiple priorities.

You will play a central role in supporting the IT leadership team, anticipating their needs and ensuring the effective coordination of the department's day-to-day activities.

Responsibilities

• Managing complex diaries, scheduling meetings and coordinating appointments.

• Preparing agendas, recording minutes and monitoring action points.

• Coordinating team schedules, office attendance, leave and travel.

• Supporting IT budget management, maintaining trackers and monitoring spend.

• Processing invoices, purchase orders and expenses in liaison with Finance.

• Managing supplier queries, quotations, orders and deliveries.

• Arranging the purchase and delivery of IT equipment.

• Organising UK and international travel, including accommodation and itineraries.

• Producing reports, presentations and departmental communications.

• Maintaining departmental records, organisation charts and intranet pages.

• Coordinating team meetings, departmental events and social activities.

Essential Skills and Experience

• Previous experience providing PA support to senior leadership teams within a legal environment (or a similar professional services firm), ideally within an IT / Technology or wider business services team.
• Excellent written communication skills, with the ability to produce correspondence, reports and presentation materials.
• Experience handling confidential and sensitive information with discretion.
• Exceptional organisational skills, with the ability to manage a varied workload and prioritise effectively.
• Exposure to budget administration, purchase orders, invoice processing and supplier management would be a bonus.