Personal Assistant

Brook Street; Belfast; On-site; GBP 35,000; Full time

Job summary

A professional services company in Belfast is seeking an Executive Assistant to the Group CEO for a 6-month fixed-term contract. The ideal candidate will provide comprehensive executive support, manage complex diaries, and coordinate travel arrangements. With at least three years' experience supporting senior executives, you should possess excellent communication skills and a strong attention to detail. This role entails handling sensitive information and organizing corporate events in a fast-paced environment, starting immediately.

Qualifications

• At least three years' experience supporting senior executives.
• Strong attention to detail and ability to manage multiple priorities.
• Willingness to travel to Group sites as required.

Responsibilities

• Deliver comprehensive executive support including diary management.
• Handle sensitive commercial and personnel information confidentially.
• Coordinate travel arrangements for staff and Board.
• Manage credit card and cash expenses for senior leadership.
• Organise business events and meetings.

Skills

Excellent written and verbal communication skills

Attention to detail

Advanced Microsoft Office skills

Customer-focused mindset

Proactive and adaptable

Education

Minimum of five GCSEs (or equivalent)

Job description

Executive Assistant to Group CEO

📆 6-Month Fixed Term Contract (Maternity Cover)

💰 Salary: £35,000 per annum (pro rata)

⚡ Immediate Start

🔑 The Role

You'll deliver comprehensive executive support, including diary management, travel coordination and board administration. You'll also support Group-wide travel and hospitality arrangements and work alongside Corporate Marketing & Communications to help deliver Group events 🎤✨

This role requires professionalism, discretion and exceptional attention to detail.

📌 Key Responsibilities

• 🔐 Handle sensitive commercial and personnel information with the highest level of confidentiality
• 📅 Manage complex diaries, meetings, travel and accommodation (including international travel)
• 📝 Prepare, collate and circulate Board and Executive meeting papers accurately and on time
• ✈️ Coordinate travel arrangements for staff, Board and Executive Leadership Team
• 💳 Manage credit card and cash expenses for the Chairman, Board and ELT
• 🎉 Organise business events, committee meetings and Group hospitality, including catering
• 🎨 Support the preparation of presentations for key meetings and events
• 💻 Manage CEO and Group travel invoicing through the Company ERP system
• ✅ Act as delegate for CEO approvals on internal systems
• 🗂 Maintain effective filing and data retrieval systems
• 📢 Ensure all internal and external communications present the organisation professionally
• 🤝 Carry out additional tasks as required by senior leadership

👤 About You

You'll have at least three years' experience supporting senior executives and enjoy working in a busy, high-performing environment. You're proactive, adaptable and confident engaging with senior stakeholders.

You'll also bring:

• 💬 Excellent written and verbal communication skills
• 🔄 A flexible, solutions-focused approach to work
• 🔍 Strong attention to detail and ability to manage multiple priorities
• 📊 Advanced Microsoft Office skills, including PowerPoint
• 🌟 A customer-focused mindset and ability to act as a trusted advisor
• 🎓 A minimum of five GCSEs (or equivalent)
• 🚗 Willingness to travel to Group sites as required, with access to your own transport

📩 Available immediately and looking for a high-impact fixed-term role? We'd love to hear from you!