Personal Assistance to the CEO - Lyndhurst

THE PIG Hotels (Home Grown Hotels); Lyndhurst; Hybrid; GBP 10,000 - 40,000; Full time

Job summary

A growing hotel group is seeking a Personal Assistant (PA) to the CEO for high-level executive support. You will manage the CEO's diary, prioritize correspondence, prepare materials: reports and presentations, and coordinate various meetings while ensuring all travel logistics are efficient. The ideal candidate has previous experience supporting senior leadership and strong organizational and communication skills. A flexible working pattern including home working is required, with a salary circa £40,000 negotiable based on experience.

Qualifications

• Proven experience as a PA or similar role supporting senior leadership.
• Experience in hospitality, travel, or service industry preferred.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage and maintain the CEO's diary and schedules.
• Handle incoming correspondence and requests for the CEO.
• Prepare briefing materials, reports, and presentations.
• Coordinate board and senior leadership team meetings.
• Arrange comprehensive travel plans and itineraries.
• Serve as the first point of contact for stakeholders.

Skills

Organisational skills

Professionalism

Discretion

Time management

Problem-solving

Attention to detail

Communication skills

Tools

Microsoft Office Suite

Job description

Personal Assistant (PA) to CEO

Location: Clayhill, Lyndhurst

Department: SLT

Hours & Working Pattern: 40 hours per week Monday-Friday; flexibility required to accommodate business demands.

Home working on some days.

Reporting to: CEO

Salary: Circa 40,000 (negotiable DOE)

We are delighted to announce a rare opportunity to join our team as the Personal Assistant (PA) to the CEO.

This role provides high-level executive support to ensure the efficient management of the CEO's diary and activities across our multi-site, growing hotel group.

This role requires exceptional organisational skills, professionalism, discretion, and the ability to manage complex schedules and priorities within a fast-paced environment.

It is essential that you have proven experience as a professional PA or EA.

Executive Support

• Manage and maintain the CEO's diary, ensuring effective prioritisation of meetings, travel, and commitments.
• Handle incoming correspondence, emails, calls, and requests; prioritise and respond on behalf of the CEO when appropriate.
• Prepare briefing materials, reports, presentations and meeting documentation.
• Coordinate board meetings, senior leadership team (SLT) meetings, town hall meetings and follow up on action items.
• Provide support as required to the wider SLT.
• Track SLT & Hotel Director holiday.
• Acts as a key liaison and point of communication between the CEO, SLT, Hotel Directors, external partners, and stakeholders.

Travel & Logistics

• Arrange comprehensive travel plans including flights, accommodation, itineraries, and meeting schedules.
• Ensure all arrangements support efficiency and align with business objectives.

Communication & Stakeholder Engagement

• Serve as a professional first point of contact for internal and external stakeholders.
• Draft and review correspondence, announcements, and communication on behalf of the CEO.

Project & Event Support

• Assist with planning and executing corporate events, hotel openings, site visits, and SLT events.
• Conduct research and prepare insights or market summaries to support strategic decision-making.
• Support special projects as required by the CEO.

Administrative Excellence

• Manage confidential information with the highest levels of discretion.
• Handle expenses, mileage, procurement requests, and executive office administration.
• Maintain filing systems, databases, and document controls.
• Prepare invoices and external business correspondence.

Qualifications & Experience

• Proven experience as a PA, or similar role supporting senior leadership.
• Experience in the hospitality, travel, or service industry preferred.
• Strong proficiency in Microsoft Office Suite and modern productivity tools.
• Exceptional written and verbal communication skills.
• Strong time management, problem-solving abilities, and attention to detail.
• Ability to multitask and adapt to rapidly changing priorities.