Perinatal Safety Improvement Admin & Data Coordinator

Uhleicester; Leicester; On-site; GBP 24,000 - 28,000; Full time

Job summary

University Hospitals of Leicester NHS Trust is seeking a motivated Perinatal Safety Improvement Team Administrator to provide confidential admin support within the Maternity & Neonatal Services. The role supports the NHS 3- and 10-Year Plan metrics, diary management, minutes, data collection and cross‑department liaison.

You will coordinate meetings, manage actions in the project management IT system, assist with audits, and help with documentation formatting, ensuring accuracy and timely

Qualifications

• Educated to diploma level or equivalent experience and/or relevant experience.
• Minimum of five GCSEs including English and Maths at C or above.
• Two years' experience in an administrative role.
• Ability to organise, co-ordinate and facilitate meetings virtually.
• Skilled in MS Office (Word, PowerPoint, Excel).
• Experience handling confidential information and data.

Responsibilities

• Coordinate, validate and maintain efficient data collection.
• Liaise with other departments and internal/external network contacts.
• Provide diary management and facilitation of team meetings and relevant workstream meetings including room booking, preparing, organising and circulating agendas.
• Collate all relevant documentation for team meetings including pre-reading papers, previous minutes and action logs.
• Attend meetings to facilitate accurate documentation of meeting minutes.
• Provide general administrative duties including photocopying, filing, and basic clerical tasks.
• Monitor progress of actions through the project management IT system and ensure timely follow-up.
• Track and retrieve case notes required for audits.
• Take proactive approach to work and escalate issues as needed.
• Support formatting, layout and presentation of guidance documents while ensuring templates and accessibility standards.

Skills

Communication skills

Attention to detail

Project management

Planning and organisation

Team player

Education

Diploma level education or equivalent experience

Five GCSEs including English and Maths at C or above

Tools

MS Office

Nervecentre

HISS

Ormis

E3

Job description

University Hospitals of Leicester NHS Trust is seeking a motivated Perinatal Safety Improvement Team Administrator to provide confidential admin support within the Maternity & Neonatal Services. The role supports the NHS 3- and 10-Year Plan metrics, diary management, minutes, data collection and cross‑department liaison.

You will coordinate meetings, manage actions in the project management IT system, assist with audits, and help with documentation formatting, ensuring accuracy and timely