Perinatal Safety Improvement Team Administrator

NHS Jobs; Leicester; Sur place; GBP 21 000 - 27 000; Plein temps

Résumé du poste

NHS Jobs in Leicester is seeking a Perinatal Safety Improvement Team Administrator to coordinate and validate data collection, liaise with departments, and support diary management and meetings.

You will collate documents, take minutes, monitor actions in the project management system, retrieve case notes for audits, and ensure accurate, timely communication and presentation of guidance documents.

Responsabilités

• Coordinate and maintain efficient data collection and validation.
• Liaise with other departments and internal/external contacts as appropriate.
• Provide diary management and facilitate team and workstream meetings, including room bookings and agendas.
• Collate documentation for team meetings: pre-reading papers, minutes, and action logs.
• Attend meetings to record accurate minutes.
• Assist with general admin duties: photocopying, filing, clerical tasks and distributing documents.
• Monitor progress of actions in the project management IT system and follow up outstanding requests.
• Track and retrieve case notes for audit purposes.
• Proactively respond to requests and escalate to senior team members when information is delayed.
• Take and relay messages clearly and accurately.
• Support formatting, layout and presentation of guidance documents with templates, version control, and accessibility in mind.

Description du poste

Perinatal Safety Improvement Team Administrator

To co-ordinate, validate and maintain efficient and robust data collection Where appropriate, to liaise with other departments and internal/external network contacts. To provide diary management and facilitation of team meetings and relevant workstream meetings including room booking, preparing, organising and circulating agendas. To collate all relevant documentation for team meetings including pre-reading papers, previous meeting minutes and action logs. Attend meetings to facilitate accurate documentation of meeting minutes To provide general administrative duties as required to the team to include photocopying, filing, basic clerical duties and distributing documents quickly and efficiently. To monitor progress of actions through our project management IT system and ensure timely follow up of outstanding requests To track and retrieve case notes required for audit purposes Take a proactive approach to your work as well as being responsive to requests as they become available Escalating to a senior member of the Perinatal Safety Improvement Team when difficulties occur in obtaining required information in a timely manner. To take and relay messages clearly and accurately To support the formatting, layout and presentation of guidance documents and other written materials, ensuring consistency with agreed templates, version control standards and accessibility requirements.