Part Time Office Administrator Cookstown

Haughey Recruitment; Cookstown; On-site; GBP 28,000 - 31,000; Part time

Job summary

Haughey Recruitment is seeking a Part Time Office Administrator in Cookstown. The role is 25 hours per week with flexibility, based in-office 2 days and WFH 3 days.

You will manage diaries, minutes, correspondence, events, membership database, and communications, while supporting fundraising, budgeting, recruitment, and content for newsletters and the charity’s digital channels. Confidentiality and data protection are essential.

Qualifications

• 2 years’ experience in a busy Administrative environment.
• Excellent organisational skills.
• Strong IT skills, including advanced use of Microsoft Excel and Word.

Responsibilities

• Manage committee members’ diaries, meetings, agendas and minutes, including attending a monthly out-of-hours committee meeting.
• Provide general administrative support, including filing, correspondence, post and maintaining confidential records.
• Support the planning and delivery of charity events, campaigns and fundraising activities, including venue bookings, registrations and logistics.
• Manage the charity’s email inbox and telephone enquiries, responding professionally and directing queries as appropriate.
• Maintain the membership database, process new applications and issue welcome packs.
• Coordinate communications with members, fundraisers, volunteers and other stakeholders.
• Assist with fundraising administration, including merchandise orders and distribution.
• Support basic financial administration, including expenses, payments, budget tracking and monthly banking.
• Assist with volunteer recruitment, including advertising vacancies, arranging interviews and communicating with applicants.
• Produce a bi-annual newsletter and assist with content gathering.
• Provide administrative support for the charity’s website and social media channels, including Facebook and Instagram.
• Ensure all records and communications comply with confidentiality and data protection requirements.

Skills

Excellent organisational skills

Advanced Microsoft Excel

Microsoft Word

Education

GCSEs including English Language and Mathematics

Job description

Job Role:

Part Time Office Administrator Cookstown

Hours:

25 hours per week with flexibility

Location:

Office 2 days per week/ WFH 3 days

Salary:

£15.00 per hour (£29,640 pro rata)Our Client is a registered Charity seeking to recruit anOffice Administratorfor a 25 hour per week role. This will be over 5 days with the option to work from home 2-3 days per week

The Role:

The Administrator will play a central role in ensuring the smooth day-to-day running of the charity, providing comprehensive administrative, organisational, and communication support to the chairperson, committee members, members and wider stakeholders.

Main Duties & Responsibilities:

• Manage committee members’ diaries, meetings, agendas and minutes, including attending a monthly out-of-hours committee meeting.
• Provide general administrative support, including filing, correspondence, post and maintaining confidential records.
• Support the planning and delivery of charity events, campaigns and fundraising activities, including venue bookings, registrations and logistics.
• Manage the charity’s email inbox and telephone enquiries, responding professionally and directing queries as appropriate.
• Maintain the membership database, process new applications and issue welcome packs.
• Coordinate communications with members, fundraisers, volunteers and other stakeholders.
• Assist with fundraising administration, including merchandise orders and distribution.
• Support basic financial administration, including expenses, payments, budget tracking and monthly banking.
• Assist with volunteer recruitment, including advertising vacancies, arranging interviews and communicating with applicants.
• Produce a bi-annual newsletter and assist with content gathering.
• Provide administrative support for the charity’s website and social media channels, including Facebook and Instagram.
• Ensure all records and communications comply with confidentiality and data protection requirements.

Person Specification:

Essential

• A minimum of 5 GCSEs (Grades A*-C) including English Language and Mathematics, or equivalent
• 2 years’ experience in a busy Administrative environment
• Excellent organisational skills
• Strong IT skills, including advanced use of Microsoft Excel (data analysis, reporting) and Word.