Administrator

Allstaff Team; Johnstone; On-site; GBP 22,000 - 26,000; Full time

Job summary

Allstaff Office Division in Johnstone (Renfrewshire) is seeking an Administrator for a full-time, permanent role. Initially on-site for 3–6 months with potential for hybrid work up to 2 days from home. 37.5 hours a week, Monday to Friday, 9am–5pm, 30-minute lunch.

The successful candidate will provide administrative support across the organisation, handling phones, CRM entries, invoicing and general office duties with strong attention to detail and the ability to work under pressure.

Qualifications

• Prioritise and manage a varied workload.
• Excellent written and verbal communication skills.
• Strong IT skills and ability to learn new software quickly.
• Attention to detail and accuracy under pressure.
• Proficient with Microsoft Office packages.
• Working knowledge of CRM systems.

Responsibilities

• Answering the phones and assisting customers.
• Load customer deals onto CRM system and send to funders.
• Request invoices from suppliers.
• Prepare basis finance documents.
• Request settlement figures.
• General day to day office duties.

Skills

Phone handling

CRM software

Invoicing

Microsoft Office

Communication

Tools

CRM system

MS Office

Job description

Allstaff Office Division are delighted to bring to the market the role of Administrator. This role is based within a small SME in Johnstone, Renfrewshire and is Full time, permanent with hours of work being 37.5 hours per week, Monday to Friday, 9am–5pm with a 30-minute unpaid lunch. This role will be fully on-site for the initial 3–6 months of training, with the possibility of hybrid working thereafter, including up to 2 days working from home.

Daily Duties

• Answering the phones and assisting customers
• Loading customer deals onto CRM system and sending to funders
• Requesting invoices from suppliers
• Preparing basis finance documents
• Requesting settlement figures
• General day to day office duties

Experience Requirement

• Someone who can prioritise and manage a varied workload
• Strong attention to detail
• Ability to multitask
• Excellent communication skills
• Strong IT skills
• Working knowledge of Microsoft Office packages
• Can work well under pressure

You will provide administrative support to the organisation across a range of areas with accuracy and attention to detail. The ideal candidate will have excellent written, numerical and verbal communication skills with a calm manner when working under pressure. This is a great opportunity to join an enthusiastic and committed team, in a varied role to support staff and the whole department. This busy role would suit a confident and adaptable person with a can-do, positive approach.