Office Manager/ Administrator

Scrubditch Care Farm; Cheltenham; Hybrid; GBP 17,000 - 25,000; Part time

Benefits offered by this job

Hybrid working

Flexible hours

Job summary

Scrubditch Care Farm in Cheltenham is seeking a reliable and organised Part-Time Office Manager to support daily office operations and handle key admin tasks. The role covers maintaining financial records, assisting with regulatory compliance, and coordinating timesheets for payroll, with flexibility for hybrid working.

You will support the Trustee Board with minutes and correspondence, liaise with HMRC and Companies House, manage invoicing, and help with social media.

Qualifications

• Excellent communication and organisational skills.
• Experience with basic bookkeeping or invoicing is an advantage but not essential.
• Strong numerical skills and attention to detail.
• Discreet with confidential information and reliable to work independently.
• Pro-active with a can-do attitude; familiar with small or rural charities is a plus.

Responsibilities

• Support the Trustee Board: preparing minutes, agendas, and correspondence.
• Liaise with HMRC, Charities Commission, and Companies House.
• Assist with office and farm admin and payroll-related records.
• Manage student invoicing and basic accounts coordination including monthly petty cash reconciliation.
• Support staff, volunteers and student record keeping; assist with social media.

Skills

Communication

Organisational skills

Bookkeeping

Invoicing

Numerical skills

Discretion

Independence

Proactive attitude

Small organisation / rural environment

Job description

We're looking for a reliable and organised Part-Time Office Manager / Administrator to support the day-to-day running of our office and assist with key administrative duties including maintaining financial records, ensuring compliance with regulatory requirements, and assisting with various administrative tasks. This flexible role (around 15-20 hours per week) would suit someone with strong attention to detail and a proactive approach.

Key Responsibilities:

• Support the Trustee Board: preparing minutes, agendas, and correspondence
• Liaise with official bodies: HMRC, Charities Commission, Companies House
• Assist with office and farm admin
• Manage student invoicing and basic accounts coordination including invoicing, monthly petty cash reconciliation, collating timesheet information for payroll
• Support the Operations Manager with staff, volunteer and student related record keeping
• Assist with social media – Instagram, Facebook and website

What we’re looking for:

• Good communication and organisational skills
• Confidence handling admin tasks independently
• Experience with basic bookkeeping or invoicing is an advantage but not essential
• Strong numerical skills
• Discreet and able to handle confidential information
• Reliable and able to work independently
• Pro-active with a can-do attitude
• Familiarity with charities, small organisations, or rural/farm environments would be an advantage but is not essential

Note: This position is primarily office-based at Scrubditch Care Farm with flexibility for hybrid working. It can be on an employed or self-employed basis. Remuneration dependent on experience.

Any offer will be subject to references and appropriate checks (including an enhanced DBS).