Office Administrator

Anne Corder Recruitment Ltd; Market Deeping; On-site; GBP 12,000 - 18,000; Part time

Job summary

Anne Corder Recruitment Ltd is recruiting on behalf of a well-established local charitable organisation for a part-time Administrator based in Deeping St James. The role supports the Board of Trustees and requires someone who can manage a varied workload and coordinate administrative tasks to ensure smooth day-to-day operations.

Ideal candidates will have strong organisational and communication skills, be proficient in MS Office, and have experience in a similar role within a charity or

Qualifications

• Experience in senior administration, office management, PA or secretarial roles.
• Excellent organisational skills with the ability to manage multiple priorities independently.
• Strong written and verbal communication skills.
• Discretion and professionalism when handling confidential information.

Responsibilities

• Act as the first point of contact, handling telephone, email and enquiries.
• Provide administrative and organisational support to the Board of Trustees.
• Coordinate meetings, prepare agendas, distribute documents and maintain records.
• Maintain electronic and paper filing systems, diaries and deadlines.
• Support governance and compliance activities and statutory reporting.
• Assist with administration of grants and community applications.
• Liaise with external professionals, suppliers and service providers.
• Coordinate property administration and maintenance communications.
• Support financial administration, including invoices and payments.
• Work with external accountants/bookkeepers to maintain records.
• Assist with website updates, social media and events.
• Prepare regular reports for Trustees.

Skills

Organisational skills

Communication

MS Office

Tools

Xero

Job description

Part Time Administrator

About the Role

We are delighted to be recruiting on behalf of a well-established local charitable organisation seeking an experienced and highly organised Administrator to join their team on a part-time basis.

This is a fantastic opportunity for someone who enjoys a varied and responsible role, working closely with a Board of Trustees to support the smooth day-to-day running of an organisation that makes a genuine difference within its local community.

The successful candidate will be a confident, proactive and professional individual who is comfortable managing their own workload, coordinating a range of administrative activities and acting as a key point of contact for the organisation.

Key Responsibilities

• Act as the first point of contact, managing telephone, email and general enquiries.
• Provide comprehensive administrative and organisational support to the Board of Trustees.
• Coordinate meetings, prepare agendas, distribute documentation and maintain accurate records.
• Maintain electronic and paper filing systems, diaries and important organisational deadlines.
• Support governance and compliance activities, including statutory reporting and maintaining relevant documentation.
• Assist with the administration of charitable grants and community support applications.
• Liaise with external professionals, suppliers and service providers on behalf of the organisation.
• Coordinate property-related administration, including maintenance arrangements and communication with relevant parties.
• Support financial administration, including processing invoices, monitoring payments and assisting with financial reporting.
• Work alongside external accountants and bookkeepers to maintain accurate financial information.
• Assist with website updates, social media and occasional events.
• Prepare regular updates and reports for Trustees, ensuring key information is communicated effectively.

About You

We are looking for someone who can bring strong organisational skills, attention to detail and a professional, approachable manner to this varied position.

Ideally, you will have:

• Previous experience in a senior administration, office management, PA, secretarial or similar role.
• Excellent organisational skills with the ability to manage competing priorities independently.
• Strong written and verbal communication skills.
• Confidence liaising with a range of stakeholders and external organisations.
• Good working knowledge of Microsoft Office, including Word, Excel and Outlook.
• Experience supporting meetings, preparing documentation and maintaining accurate records.
• A good understanding of financial administration, with experience using Xero advantageous.
• A discreet and professional approach when handling confidential information.
• A proactive, flexible attitude and willingness to take ownership of responsibilities.
• Previous experience within a charity, governance or trustee-supported environment would be advantageous, although candidates with strong transferable administrative experience are equally encouraged to apply.

What's on Offer?

This is an excellent opportunity to take on a varied and rewarding part-time position within a community-focused organisation.

You'll have the opportunity to work closely with an experienced Board of Trustees, take ownership of a broad range of responsibilities and play an important role in supporting the organisation's ongoing activities.

Location: Deeping St James

Hours: 24 hours per week

Salary: Competitive, dependent on experience

Contract: Temp to perm

Interested?

If you're an experienced administrator looking for a rewarding part-time opportunity where you can really make a difference, we'd love to hear from you.

Please note that we are not able to provide support with visa sponsorships and all applicants must be based in the UK and hold the valid right to work in the UK.