PA To Managing Director

Career Choices Dewis Gyrfa Ltd; Gloucester; On-site; GBP 27,000 - 32,000; Part time

Job summary

A dynamic and supportive company based in Gloucester seeks a skilled Personal Assistant for a part-time role. The successful candidate will provide comprehensive support to the Managing Director, managing diary, communications, and documentation. Ideal candidates will have experience in senior executive support, exceptional organizational skills, and proficiency in Microsoft Office. The role offers working hours Monday to Friday, 8am to 3pm, and a salary of up to £32,000 pro rata depending on experience.

Qualifications

• Experience in a senior executive support role is essential.
• Ability to manage priorities effectively.
• Calm, adaptable, and resilient in a fast-paced environment.

Responsibilities

• Provide comprehensive personal assistant support to the Managing Director.
• Manage diary and inbox, meeting coordination, and travel arrangements.
• Prepare correspondence, reports, presentations, and briefing materials.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Attention to detail

Proactivity

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

A brand-new permanent opportunity to join a dynamic and supportive company based in the heart of Gloucester.

This is a rare and exciting opportunity to join a growing business, who is highly invested in supporting professional development opportunities, on a part-time permanent basis.

The successful candidate will provide comprehensive, proactive, and confidential personal assistant to the Managing Director acting as a key gatekeeper and organisational partner.

To apply for this position you must have previous experience in a senior executive support role.

Responsibilities

• Provide support with complex diary and inbox management, meeting coordination and travel arrangements
• Act as a trusted first point of contact, managing communications with both internal and external teams and clients
• Prepare and manage correspondence, reports, presentations, and briefing materials
• Coordinate leadership and board-level meetings, including agenda preparation, minute taking and tracking of actions and follow-ups
• Support scheduling, and preparation for key meetings, reviews, and external engagements
• Support office administration such as coordination of office facilities, supplies, and liaison with service providers
• Maintain digital and physical filing systems, ensuring information is easily accessible and audit-ready
• Assist with HR-related administration, including onboarding logistics, induction coordination, and maintenance of employee records
• Provide light finance and commercial administration support, including processing invoices, expense claims, and purchase orders where required
• Support the coordination of internal events, leadership meetings, and company activities
• Ensure company policies, procedures, templates, and contact records are kept up to date
• Provide ad-hoc administrative support to senior leadership and teams as required, flexing workload in line with business priorities

Attributes

• Exceptional organisational and time management skills, with the ability to manage priorities
• Strong written and verbal communication skills, with excellent attention to detail
• Proactive, anticipatory approach with the confidence to use judgement and take initiative
• Highly trustworthy and comfortable handling sensitive and confidential information
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Calm, adaptable, and resilient in a fast-paced and evolving environment

Hours

Monday to Friday, 8am to 3pm (open to slight variation in hours for right candidate)

Salary

up to £32,000 pro rata, depending on experience

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).