PA Office Administrator

The Fox; Southwood; On-site; GBP 24,000 - 34,000; Full time

Job summary

A thriving groundwork and civil company in Southwood is looking for an experienced Personal Assistant to provide administrative support to the Company Director. Responsibilities include general office administration, managing emails and phone calls, and organizing meetings and travel arrangements. The ideal candidate will have at least 5 years of PA experience with excellent knowledge of MS Office and strong communication skills. The role offers a salary range of £24,000 - £34,000 per year and requires a proactive approach.

Qualifications

• Minimum of 5 years of PA experience is essential.
• Excellent organizational and communication skills required.
• Ability to work flexibly and under pressure.

Responsibilities

• Provide general office administration support.
• Manage emails and phone calls effectively.
• Organize meetings and travel arrangements.

Skills

PA experience

Excellent working knowledge of the MS Office Package

Ability to work under pressure

Excellent time management skills

Excellent rapport building

Motivated and professional

Tools

MS Office (Word, Excel, Outlook)

Joblogic

Job description

Overview

We are a thriving groundwork/ Civil, drainage and maintenance company based in Cove, Hampshire. We are looking for an experienced PA to provide administrative support to our Company Director and Estimator. As a personal assistant you will need to provide administrative support to the Company Director by dealing with a range of administrative tasks. The role requires contact with senior management and customers and you will therefore have excellent communication skills, both written and oral.

Responsibilities

• General office administration including answering the phone, meeting, and greeting customers and clients, dealing with suppliers, and dealing with incoming and outgoing post
• Checking and dealing with emails and inboxes
• Answering the telephone, taking messages, and transferring calls
• Appointment making, travel arrangements, meeting coordination and diary management
• Logging new enquiries and dealing with Joblogic
• Preparing documentation for meetings/new contracts
• Keeping minutes of meetings
• Good research skills and the ability to report findings
• Take a proactive role in improving business systems and operating procedures
• Joint responsibility for maintaining effective organisation throughout the office and general levels of tidiness

Skills and Experience

• PA experience essential
• Excellent working knowledge of the MS Office Package (Word, Excel and Outlook) and Joblogic
• Hard working and flexible with the ability to work under pressure and meet tight deadlines
• Highly organised with excellent time management skills
• A self-starter with the ability to work on own initiative, to prioritise effectively with keen attention to detail
• Ability to build and maintain excellent rapport face to face and over the phone
• Motivated, enthusiastic, and professional in approach and demeanour

To be successful in this role you will ideally

• Minimum of 5 years
• Be trustworthy, honest and have integrity
• Have excellent organizational and communication skills
• Demonstrate commitment to exceeding expectations and goals
• Have excellent attention to detail
• Be conscientious, approachable, and enthusiastic

Job Details

Job Types: Full-time, Permanent

Salary: £24,000 - £34,000 /year

Please note this is an office based role