Executive Assistant

Brightwork Limited; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency is seeking an experienced PA/Executive Assistant to support a senior team in a high-profile organization located in Glasgow. This ongoing temporary position offers hybrid working hours from Monday to Friday. Key responsibilities include managing diaries, coordinating complex travel arrangements, and providing high-level administrative support. The ideal candidate will possess excellent communication skills and a keen attention to detail. Join a dynamic team providing vital support to leadership.

Qualifications

• Proven experience as a PA/Executive Assistant in a busy environment.
• Ability to multitask and prioritize workload effectively.
• Experience in managing national and international travel arrangements.

Responsibilities

• Provide high-level admin support to the senior team.
• Manage and coordinate complex travel itineraries.
• Handle communication on behalf of the Executive.

Skills

High level admin and coordination support

Diary management

Attention to detail

Complex travel itinerary management

Communication skills

Meeting planning and minute taking

Tools

Microsoft Office Suite

Job description

Job Overview

Brightwork have an excellent opportunity for an experienced PA/Executive Asst to join our client, a high profile organisation at their offices in Glasgow City Centre. This is an ongoing temporary role on a hybrid working basis. Hours of work will be Monday to Friday – business hours. Working within a busy team the successful candidate will join the business in providing key support to the Senior Team.

Responsibilities

• High level admin and coordination support to the senior team – utilizing Microsoft packages each day.
• Diary management – scheduling meetings and amendments to schedules.
• Prioritising a busy workload whilst maintaining excellent attention to detail.
• Manage and coordinate complex travel itineraries, both national and international, including pre‑travel preparation, country briefings etc.
• Responsible for day to day communication on behalf of the Executive with external individuals, organisations and government bodies.
• Provide a senior administrative service to a portfolio of meetings, including planning agendas, minute taking and submitting appropriate reports/draft paper and follow‑up actions.
• Undertake other work as may be required, which is consistent with the nature of the job and commensurate to the level of responsibility, and willingly lend support to colleagues when possible.

How to apply

If interested, please submit your CV to Brightwork today! Brightwork are operating as an employment business for this temporary role.

Staffline is proud to be an equal opportunity employer.