Personal Assistant - Immediate Start

Confidential; England; Hybrid; GBP 42,981,000 - 48,712,000; Full time

Benefits offered by this job

Weekly pay

Eye care vouchers

Pension scheme option

28 days annual leave

Job summary

Office Angels is seeking a highly organised Personal Assistant in Brighton to support two senior stakeholders. Hybrid role with 3-4 days in the office and 1 day from home. Duties include diary management, meeting coordination, minute taking, and document control across SharePoint.

Strong MS Office and communication skills are essential for success in a fast-paced environment. Salary is 15–17 GBP/hour DOE, with benefits including weekly pay, eye care vouchers, pension option, and 28 days annual

Qualifications

• Experience as a Personal Assistant, Executive Assistant, or Senior Administrator.
• Excellent diary management and scheduling skills.
• Strong MS Office skills with confident SharePoint usage.
• Ability to produce accurate meeting minutes under deadlines.

Responsibilities

• Complex diary management and scheduling for two senior stakeholders.
• Organising meetings, preparing agendas, and coordinating logistics.
• Producing and distributing meeting minutes with quick turnaround times.
• Managing and organising documentation across SharePoint and internal systems.
• Ensuring document accuracy and version control.
• Creating and formatting professional documents, reports, and presentations.
• Supporting spreadsheet management and data administration in Excel.
• Acting as a key contact for internal and external stakeholders.
• Providing general administrative and organisational support.

Skills

Diary management & scheduling

MS Office proficiency

SharePoint knowledge

Document management

Minute taking

Administrative support

Stakeholder coordination

Tools

SharePoint

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Personal Assistant

Location: Brighton
Hours: Monday-Friday, 9:00am-5:00pm
Working Pattern: Full time 3-4 days per week in the office 1 from home

Salary: 15 - 17 (DOE)

The Role

We are looking for a highly organised and proactive Personal Assistant to provide dedicated support to two senior stakeholders. This role is ideal for an experienced PA who thrives in a fast-paced environment, enjoys managing multiple priorities, and has strong technical and systems skills.

You will be responsible for ensuring the smooth day-to-day running of schedules, meetings, documentation, and administrative processes, whilst maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Complex diary management and scheduling for two senior team members
• Organising meetings, preparing agendas, and coordinating logistics
• Producing and distributing meeting minutes with quick turnaround times
• Managing, maintaining, and organising documentation across SharePoint and internal systems
• Ensuring document accuracy, version control, and effective file management
• Creating and formatting professional documents, reports, and presentations
• Supporting with spreadsheet management, reporting, and data administration using Excel
• Acting as a key point of contact for internal and external stakeholders
• Providing general administrative and organisational support as required

Key Requirements

• Previous experience in a Personal Assistant, Executive Assistant, or Senior Administrator role
• Excellent diary management and scheduling skills
• Strong systems capability with confidence using Microsoft Office applications
• Advanced working knowledge of SharePoint, Microsoft Word, Outlook, and Excel
• Experience managing document libraries and maintaining document version control
• Ability to produce accurate meeting minutes and notes within tight deadlines
• Excellent organisational skills with the ability to prioritise competing demands
• High attention to detail and strong document management skills
• Professional communication skills and the ability to build effective working relationships
• Proactive, adaptable, and able to work independently

What We're Looking For

The successful candidate will be a confident administrator with exceptional attention to detail, strong technical skills, and the ability to keep processes organised and running efficiently. You will enjoy supporting senior stakeholders, managing confidential information, and ensuring documents and communications are maintained to a high standard.

If you are a highly organised PA with strong systems knowledge and the ability to deliver in a fast-paced environment, we'd love to hear from you.

Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.