Operations & Travel Coordinator

IES; United Kingdom; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Free on-site parking at Head Office

Increased annual leave by service time

Private Medical Insurance by service –

Life assurance scheme

Employee Assistance Programme

Structured career development

Regular company events

Free on-site gym at Head Office

Job summary

IES is seeking an attentive Operations Coordinator at head office in the United Kingdom. You will support the organisation and administration of engineering, packing and logistics projects, including travel coordination, and act as primary contact across multiple projects.

You will own tasks from start to finish with support from the team, handling supplier liaison, documentation, visa if needed, and month-end contributions, while maintaining high standards of accuracy and efficiency.

Qualifications

• Exceptional organisational skills with very high attention to detail.
• Ability to multi-task, anticipate and respond effectively to changing priorities.
• Flexible, conscientious attitude to work.
• High standard of written & verbal communication, with a confident & professional phone manner.
• Strong interpersonal skills.

Responsibilities

• Coordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems
• Ensuring all work runs in a timely, cost-effective manner within budgets and timescales
• Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables
• Preparing required job documentation including RAMS
• Invoicing projects and ensuring reserve costs are shown on IES’ accounting system; providing adequate documentation for the Accounts Dept in respect of all transactions
• Finding and arranging appropriate travel for individuals and groups within budget constraints; communicating travel information to travellers
• Preparing and maintaining traveller profiles
• Preparing, submitting and managing visa applications
• Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required
• Accurately contributing to month end procedures
• May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience

Skills

Organisation

Multi-tasking

Communication

Interpersonal skills

Time management

Autonomous working

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

IES is seeking an attentive Operations Coordinator at head office in the United Kingdom. You will support the organisation and administration of engineering, packing and logistics projects, including travel coordination, and act as primary contact across multiple projects.

You will own tasks from start to finish with support from the team, handling supplier liaison, documentation, visa if needed, and month-end contributions, while maintaining high standards of accuracy and efficiency.