Operations Co-ordinator

Import Export Services Ltd.

Bristol

On-site

GBP 30,000 - 38,000

Full time

14 days+

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Benefits offered by this job

Free on-site parking

Private Medical Insurance by service

Life assurance scheme

Employee Assistance Programme

Structured career development

Regular company events

Free on-site gym

Job summary

Import Export Services Ltd. in Bristol seeks an Operations Coordinator to support engineering, packing and logistics projects, taking ownership from start to finish and acting as main contact with the wider team.

You will handle travel arrangements, sourcing service providers, preparing RAMS, invoicing, and general admin while maintaining budgets and deadlines; a proactive, detail-oriented individual is required.

Qualifications

Exceptional organisational skills with high attention to detail.
Ability to multi-task and respond to changing priorities.
Flexible, conscientious attitude to work.
Strong written and verbal communication with professional phone manner.

Responsibilities

Coordinate and monitor projects and administration; source service providers, obtain quotes and handle problems.
Ensure work runs on time and within budgets and timescales.
Place orders with suppliers and monitor deliverables.
Prepare RAMS and required job documentation.
Invoicing and providing documentation for accounts.

Skills

Organisation

Travel coordination

Communication

Budgeting

Administrative support

Tools

MS Excel

MS Word

Outlook

Job description

Operations Coordinator

Department: Operations
Job Title: Operations Coordinator
Reporting to: Operations Manager
Location: Head Office

Basic Purpose

To assist with the organisation and administration of all aspects of our engineering, packing and logistics projects to ensure their complete and efficient operation including travel coordination.

This role will see the job holder take ownership from start to finish and be the main point of contact, with support from the wider team, on multiple projects and jobs the department own.

Key Tasks

Coordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems
Ensuring all work runs in a timely, cost-effective manner within budgets and timescales
Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables
Preparing required job documentation including RAMS
Invoicing projects and ensuring reserve costs are shown on IES’ accounting system; providing adequate documentation for the Accounts Dept in respect of all transactions
Finding and arranging appropriate travel for individuals and groups within budget constraints; communicating travel information to travellers
Preparing and maintaining traveller profiles
Preparing, submitting and managing visa applications
Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required
Accurately contributing to month end procedures
May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience

Requirements

Exceptional organisational skills with very high attention to detail
Ability to multi-task, anticipate and respond effectively to changing priorities
Flexible, conscientious attitude to work
High standard of written & verbal communication, with a confident & professional phone manner
Strong interpersonal skills
Ability to remain calm, focused & productive in a fast-paced working environment
Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
Ability to plan and manage time in a changing environment
Comfortable working autonomously
IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook
Experience with co-ordinating travel arrangements preferred
Experience of managing multiple task-based projects would be desirable but not essential