Global Operations & Projects Coordinator

Blue Energy; City of Edinburgh; On-site; GBP 26,000 - 34,000; Full time

Job summary

Blue Energy is seeking an Operations Coordinator in Edinburgh to support daily operations, facilities, and project tracking across UK, US, and global offices. You’ll maintain documentation, coordinate travel, and assist executives with scheduling and communications.

The role requires strong organization, proactive problem-solving, and excellent communication across time zones. You will work closely with the UK Office Manager and broader team to sustain operational excellence in a fast-paced

Qualifications

• Experience providing administrative and operational support.
• Ability to coordinate across multiple departments and time zones.
• Proficiency with Microsoft 365 apps (Teams, SharePoint, Excel, Word, PowerPoint, Outlook).
• Discretion with confidential information and executive support duties.

Responsibilities

• Support daily operations, facilities, and vendor coordination.
• Coordinate travel, meetings, and event logistics for staff and visitors.
• Prepare reports, dashboards, and internal documentation for leadership.
• Maintain trackers, asset registers, and internal systems.
• Assist with diary management and meeting minutes.

Skills

Highly organized

Strong communicator

Tech-literate

Proactive

Collaborative team player

Tools

SharePoint

Excel

PowerPoint

Outlook

Teams

Job description

Blue Energy is seeking an Operations Coordinator in Edinburgh to support daily operations, facilities, and project tracking across UK, US, and global offices. You’ll maintain documentation, coordinate travel, and assist executives with scheduling and communications.

The role requires strong organization, proactive problem-solving, and excellent communication across time zones. You will work closely with the UK Office Manager and broader team to sustain operational excellence in a fast-paced