Operations & Training Admin Coordinator

Severnside Institute for Psychotherapy; West of England; On-site; GBP 26,000 - 32,000; Full time

Job summary

Severnside Institute for Psychotherapy is seeking an administrative professional to support the SMT across operations, facilities, training, events and communications from our central Bristol premises. The role requires excellent attention to detail, strong communication, and a calm, proactive approach to managing a range of tasks.

You will handle invoice processing, minute-taking, CRM maintenance, contract preparation and coordination of events, while ensuring health and safety in the building

Qualifications

• Excellent attention to detail
• Strong communication skills
• Calm, proactive approach to managing tasks

Responsibilities

• Coordinate with Finance Manager and assist with processing invoices and basic finance tasks
• Support SMT with administrative tasks across operations, governance, facilities and training
• Assist meetings and committees (scheduling, room setup, minute-taking) and maintain room bookings
• Process referrals and enquiries to CRS with sensitivity and accuracy
• Organise internal and external events and distribute member communications
• Respond to inquiries from members and the public in a friendly, professional manner
• Coordinate with cleaning partners and ensure Health and Safety standards
• Carry out regular building maintenance and ensure therapy rooms are stocked
• Support Orchard Therapy and Low Cost Clinic administration including appointments and minutes
• Maintain Training records and CRM, and publish content across channels
• Attend Training Committee meetings and monitor payment plans for students
• Check invoices against contracted amounts
• Application Deadline: 12th October 2026

Skills

Attention to detail

Strong communication skills

Proactive approach

Job description

Severnside Institute for Psychotherapy is seeking an administrative professional to support the SMT across operations, facilities, training, events and communications from our central Bristol premises. The role requires excellent attention to detail, strong communication, and a calm, proactive approach to managing a range of tasks.

You will handle invoice processing, minute-taking, CRM maintenance, contract preparation and coordination of events, while ensuring health and safety in the building