Office Coordinator

Eunomia Research & Consulting - Certified B Corp.; West of England; On-site; GBP 27,000 - 33,000; Full time

Job summary

Eunomia Research & Consulting is seeking an Office Coordinator to support the Bristol head office with a proactive, organised and independent approach. This role covers administration, facilities, health & safety and ISO record-keeping, with opportunities to improve processes and efficiencies in a collaborative environment.

The salary is up to £30,000 per annum depending on experience, with both part-time and full-time hours required and a policy to work from the office daily or as hours

Qualifications

• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Able to prioritise and manage multiple tasks.
• Comfortable working independently and as part of a team.
• Experience with ISO certification or audits is a plus.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage reception, shared mailboxes and incoming/outgoing post.
• Oversee day-to-day office administration, including stock, supplies, recycling and utilities.
• Support office health & safety, including fire safety and maintaining relevant records.
• Manage office-related payments, expenses and receipts.
• Coordinate facilities and maintenance issues, including logging jobs, arranging and supervising contractors and coordinating the handyperson.
• Plan and coordinate regular maintenance and servicing.
• Follow contractor vetting and site procedures.
• Support company insurance renewals and maintain associated documentation.
• Support the management and ongoing requirements of ISO 9001 and ISO 14001, including audit preparation and record keeping.
• Maintain accurate records and filing systems.
• Identify opportunities to improve office processes and efficiencies.

Skills

Organized

Communication

Interpersonal skills

Time management

Multitasking

Independent work

Teamwork

Quick learner

Office administration

Facilities management

Tools

Microsoft Word

Excel

PowerPoint

Job description

Salary – up to £30,000 per annum depending on experience

Part time/Full time hours

Applicants for this role must be willing to work from the office every day or as there working hours require.

About the Role

We are looking for a proactive, organised and independent Office Coordinator to support the smooth running of our head office in central Bristol.

This is a varied role covering office administration, facilities, health & safety and general company administration. The successful candidate will be a confident problem-solver who takes ownership, is comfortable working independently and enjoys working with a wide range of people.

Key Responsibilities

• Manage reception, shared mailboxes and incoming/outgoing post.
• Oversee day-to-day office administration, including stock, supplies, recycling and utilities.
• Support office health & safety, including fire safety and maintaining relevant records.
• Manage office-related payments, expenses and receipts.
• Coordinate facilities and maintenance issues, including logging jobs, arranging and supervising contractors and coordinating the handyperson.
• Plan and coordinate regular maintenance and servicing.
• Follow contractor vetting and site procedures.
• Support company insurance renewals and maintain associated documentation.
• Support the management and ongoing requirements of ISO 9001 and ISO 14001, including audit preparation and record keeping.
• Maintain accurate records and filing systems.
• Identify opportunities to improve office processes and efficiencies.

About You

• Highly organised, reliable and professional
• Strong communication and interpersonal skills
• Confident coordinating day-to-day office operations
• Excellent attention to detail and time management
• Able to prioritise and manage multiple tasks effectively
• Friendly, approachable and confident working with colleagues, clients and visitors
• Proactive problem-solver with a positive, can-do attitude
• Comfortable working independently and as part of a team
• Quick to learn new systems, processes and procedures
• Committed to maintaining an efficient, organised and welcoming office environment

• Previous experience in office administration, office coordination, facilities or a similar role.
• Highly organised with excellent attention to detail.
• Able to work independently, use initiative and solve problems.
• Strong written and verbal communication skills.
• Friendly, professional and customer-focused approach.
• Ability to manage multiple priorities and adapt to changing requirements.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• Confident maintaining accurate records and following processes.
• Facilities management experience, particularly within a listed or historic building.
• Health & Safety experience or relevant qualifications.
• Experience with ISO certification, audits or compliance management.