Operations Support Officer

JobStart Scheme; Belfast; On-site; GBP 20,000 - 25,000; Part time

Job summary

A community support organization in Belfast seeks an Operations Support Officer to provide essential administrative support, assist with room booking and event planning, and welcome parents. Ideal candidates should operate well in a team, have strong organizational skills, and a commitment to inclusivity. Offering flexible hours of up to 25 hours per week, this role is perfect for individuals looking to make a difference in their community.

Qualifications

• Excellent administrative skills including document production and graphic design.
• Ability to maintain confidentiality.
• Strong team player with time management skills.

Responsibilities

• Provide administrative support including typing and document production.
• Manage room setups for programs and clean up afterwards.
• Support planning for events such as Galas and Conferences.

Skills

Ability to work in a fast-growing organization

Commitment to inclusivity and anti-discriminatory practices

Ability to obtain a clear Access NI check

Job description

THE EMPLOYER IS: THE PARENT ROOMSWe are excited to be looking for a Operations Support Officer to join our team. You will be responsible for providing administrative support to the office team including light personal assistant duties to the Chief Executive, and support the delivery of our programs. You will report to the Project Manager and will work closely with our Parent Support Worker to help process referrals, and provide a friendly service to the parents we support. You will also assist with room booking, calendar management, and supporting team meetings. As you will be the first person that many parents will see when coming to the building, you will be welcoming, and understanding, particularly when parents may be distressed. You will need to be able to work well within a team and bring your passion to this role. You will be someone who is able to manage your time effectively and who is open to learning.

Responsibilities

• Producing documents, typing duties, and graphic design (full training given).
• Maintain confidentiality.
• Setting up rooms for programs and clearing up afterwards.
• Managing sign-in processes and collecting monitoring information.
• Supporting the planning of events such as our Gala and Conference.

Skills and Qualifications

• Ability to work in a fast-growing and fast-moving organisation.
• You are committed to being part of an inclusive and anti-discriminatory organisation that tackles loneliness, mental wellbeing and isolation.
• You are able to obtain a clear Access NI check.

Further Information

The Employer is: THE PARENT ROOMSJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.