Operations & Executive Assistant to CEO (Hybrid)

Napier Technologies Limited.; Greater London; Hybrid; GBP 40,000 - 65,000; Full time

Benefits offered by this job

Private healthcare

Pension plan

Job summary

Napier Technologies Limited. is seeking a highly organised Business Operations Coordinator in London to support the CEO and ExCo across office management, operations and executive assistance.

The role offers a hybrid working pattern with opportunities to shape scalable processes in a fast-paced FinTech scale-up. You will work closely with the CEO and ExCo, coordinating meetings, managing calendars, and driving improvements to day-to-day operations while maintaining high standards of

Qualifications

• Proactive problem-solver with ability to simplify processes.
• Confident user of Microsoft Office and AI tools.
• Strong communication with stakeholders.
• Highly organised with attention to deadlines.
• Experience in office, admin, PA/EA or business support is a plus.

Responsibilities

• Use AI tools to analyse information and speed up tasks.
• Identify repetitive tasks to automate or simplify.
• Suggest practical improvements to ways of working.
• Prepare decks, agendas and materials for Leadership/ExCo and Board meetings.
• Track actions from board meetings and ensure deadlines.
• Support CEO and senior leadership on ad hoc projects.
• Keep the office running with supplies and standards.
• Provide welcoming experience for visitors.
• Organise company events and office activities.
• Work with IT and suppliers to resolve issues quickly.
• Liaise with building management on updates.
• Support health and safety processes and office checks.
• Diary management, travel arrangements and correspondence for CEO.
• Provide ad hoc support to ExCo and minutes.
• Coordinate ExCo meetings, offsites and board meetings.

Skills

MS Office

AI tools usage

Problem solving

Communication

Organisational skills

Interpersonal

Discretion

Health & safety basics

Admin experience

Tools

Claude

Copilot

Abundly

Microsoft Office

Job description

Napier Technologies Limited. is seeking a highly organised Business Operations Coordinator in London to support the CEO and ExCo across office management, operations and executive assistance.

The role offers a hybrid working pattern with opportunities to shape scalable processes in a fast-paced FinTech scale-up. You will work closely with the CEO and ExCo, coordinating meetings, managing calendars, and driving improvements to day-to-day operations while maintaining high standards of