Executive Assistant & Office Operations Lead

19 London Limited; City Of London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

19 London Limited is seeking an Executive Assistant to become the trusted right hand to the Managing Director. The role blends elite diary and travel management with office operations in a fast-growing technology and logistics business.

Based in London, the hybrid position requires three days in the Farringdon office and flexibility for events, board meetings and office moves. The successful candidate will be proactive, highly organised and discreet, with a proven track record supporting senior

Qualifications

• Extensive experience supporting a Managing Director or senior leader
• Excellent diary, inbox, travel and meeting management
• Experience preparing leadership materials and meeting notes
• Ability to combine senior EA support with office management and operations
• Proactive, forward-thinking and able to introduce structure
• Highly organised with attention to detail and prioritisation skills
• Positive, energetic, solutions-focused with can-do attitude
• Comfortable in fast-paced, start-up style environments
• Willingness to own high-level and hands-on tasks for a growing office
• Excellent interpersonal skills with senior stakeholders
• Strong judgement and discretion when handling confidential information
• Tech-savvy and curious about AI and automation to improve efficiency
• Experience organising events, moves or business projects advantageous
• Experience in PE-backed, technology, logistics or e-commerce environments advantageous
• Willing to work three days per week from the Farringdon office with flexibility

Responsibilities

• Act as right hand and extension of the MD, understanding priorities and wider objectives
• Own a busy diary, inbox, meetings and travel with prioritisation and protection
• Gatekeeper for internal and external stakeholders
• Prepare Board and leadership materials, agendas and pre-reads
• Attend key meetings, take notes and track actions
• Manage complex domestic and international travel including changes
• Maintain meeting cadence and operating rhythm for the team
• Assist with expenses, ad hoc payments and HR administration
• Oversee day-to-day London office operations, facilities and supplies
• Manage key office suppliers and contracts (cleaning, catering, etc.)
• Support an upcoming office move, including logistics and fit-out decisions
• Organise team events, away-days and external industry events
• Support broader projects and initiatives across the business
• Introduce simple processes and leverage AI to improve efficiency
• Proactively identify tasks and ensure nothing falls through the cracks

Skills

Diary management

Inbox management

Travel coordination

Meeting coordination

Office management

Project support

Event planning

Discretion & integrity

Tools

Office software

Job description

19 London Limited is seeking an Executive Assistant to become the trusted right hand to the Managing Director. The role blends elite diary and travel management with office operations in a fast-growing technology and logistics business.

Based in London, the hybrid position requires three days in the Farringdon office and flexibility for events, board meetings and office moves. The successful candidate will be proactive, highly organised and discreet, with a proven track record supporting senior