Operations & Admin Coordinator|Growth & Process Improvement

United Infrastructure Ltd; Warrington; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

Professional development opportunities

Supportive team environment

Job summary

United Infrastructure is seeking a highly organised Business Operations Coordinator to join our team in Warrington. You will be the face of our office, delivering comprehensive administrative, operational and reception support to colleagues and visitors.

You will manage diaries, coordinate meetings and events, handle communications, and drive digitalisation of administrative processes while ensuring compliant, accurate records and efficient workflows across the business.

Qualifications

• Experience in administrative, office support or business support roles.
• Strong organisational and planning skills.
• Excellent verbal and written communication.
• Strong customer service and stakeholder management abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Professional and confident with visitors and stakeholders.
• Ability to work independently and as part of a team.

Responsibilities

• Manage diaries, meeting schedules and room bookings.
• Prepare agendas, minutes and action logs.
• Handle incoming correspondence, emails and telephone enquiries.
• Maintain accurate filing systems, records and business documentation.
• Provide administrative support to managers and teams across the business.
• Support the coordination of company meetings, training sessions and events.
• Assist with day-to-day business activities and monitor project actions.
• Support the implementation of business processes and procedures.
• Assist with compliance activities, audits and governance requirements.
• Help identify opportunities to improve efficiency and ways of working.
• Raise purchase orders and process supplier invoices.
• Support expenditure tracking and budget monitoring.
• Maintain supplier records and liaise with vendors.
• Assist with employee expenses and payroll administration activities.
• Produce reports, spreadsheets, presentations and management information.
• Maintain business databases and ensure data accuracy.
• Compile business information and summaries for managers.
• Support reporting requirements across functions.
• Ensure records remain current, accurate and audit-ready.
• Support the digitalisation of administrative processes and automation initiatives.
• Promote efficient and effective ways of working.

Skills

Administrative experience

Organisational skills

Communication skills

Customer service

MS Office

Attention to detail

Multitasking

Independent work

Tools

MS Office

Job description

United Infrastructure is seeking a highly organised Business Operations Coordinator to join our team in Warrington. You will be the face of our office, delivering comprehensive administrative, operational and reception support to colleagues and visitors.

You will manage diaries, coordinate meetings and events, handle communications, and drive digitalisation of administrative processes while ensuring compliant, accurate records and efficient workflows across the business.