Onsite Office Operations Coordinator

Metasys Technologies; Irvine; On-site; GBP 25,000 - 35,000; Full time

Job summary

A technology solutions company is seeking an Office Services Coordinator to provide administrative support to a small team in a fast-paced professional environment. The ideal candidate will manage daily operations, scheduling, and documentation while collaborating effectively across teams. Must have strong communication skills and proficiency in Microsoft Office. This role offers a full-time schedule with potential for extension or conversion to full-time employment.

Qualifications

• Minimum 2 years of experience required.

Responsibilities

• Prepare and execute vouchers with accuracy and timely submission.
• Assist with preparing and reconciling expense reports; track and submit receipts.
• Manage documentation, tracking, and coordination of administrative contracts.
• Support accounts receivable tasks, including invoice tracking.
• Send, track, and file electronically signed documents.
• Provide light assistance with marketing tasks and events.
• Schedule and coordinate meetings for brokers and team members.
• Prepare printed and bound materials for presentations.
• Perform additional administrative tasks as needed.

Skills

Strong verbal and written communication skills

Ability to collaborate effectively across teams

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft PowerPoint

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Adobe InDesign

CRM systems

Job description

A technology solutions company is seeking an Office Services Coordinator to provide administrative support to a small team in a fast-paced professional environment. The ideal candidate will manage daily operations, scheduling, and documentation while collaborating effectively across teams. Must have strong communication skills and proficiency in Microsoft Office. This role offers a full-time schedule with potential for extension or conversion to full-time employment.