Onsite Facilities & Front Desk Coordinator - Leeds

Horwich Farrelly; Leeds; Hybrid; GBP 20,000 - 26,000; Full time

Benefits offered by this job

25 days annual leave

Life Insurance

Private Medical Insurance

Pension Scheme

Employee Discount Hub

Job summary

Horwich Farrelly in Leeds is seeking a Workplace Assistant to join our on-site Facilities team. This vital role ensures the Leeds office runs smoothly, safely, and professionally with a visible presence on the floor.

You’ll handle meeting room bookings, stock, health and safety checks, office moves and liaise with suppliers, delivering a high standard of Front of House service in a busy environment.

Qualifications

• Experience in an office or facilities environment is desirable.
• Strong administrative and organisational skills.
• Highly organised, conscientious and reliable.
• Able to switch between tasks while maintaining accuracy.

Responsibilities

• Provide efficient day-to-day Facilities support and respond promptly to requests from colleagues, clients and visitors.
• Act as a visible onsite presence, maintaining Front of House standards.
• Manage meeting room bookings, setups, layouts, equipment and refreshments.
• Support office moves, reconfigurations and Facilities-led projects.
• Liaise with the Facilities Co-ordinator regarding onsite requests and deliveries, including manual handling.
• Carry out Health & Safety checks and walkarounds in line with procedures.
• Assist with access pass management and DSE administration.
• Support business travel bookings in line with policy.

Skills

Organisational skills

On-site presence

Customer service

Proactive mindset

Teamwork

Communication skills

Telephone manner

Tools

Office equipment

Job description

Horwich Farrelly in Leeds is seeking a Workplace Assistant to join our on-site Facilities team. This vital role ensures the Leeds office runs smoothly, safely, and professionally with a visible presence on the floor.

You’ll handle meeting room bookings, stock, health and safety checks, office moves and liaise with suppliers, delivering a high standard of Front of House service in a busy environment.