Onsite Facilities & Admin Coordinator

Howard James Recruitment Consultancy Ltd; Wilmslow; On-site; GBP 28,000 - 36,000; Full time

Job summary

Howard James Recruitment Consultancy Ltd is seeking a organised Facilities & Administration Coordinator to support a busy workplace in Wilmslow. You will oversee daily office operations, health and safety duties and general admin tasks to keep the site running smoothly.

You will liaise with landlords, service providers and internal teams to resolve issues, coordinate office services and coordinate visitor arrangements, events and site projects on site.

Qualifications

• Experience or training relating to UK health and safety requirements.
• Strong communication skills and confidence supporting a range of stakeholders.
• Proactive, customer-focused approach and ability to resolve day-to-day issues.
• Flexibility and confidence managing changing priorities in a fast-paced environment.
• Strong attention to detail and an understanding of confidentiality.
• Good IT skills and confidence using administrative and business software.
• Fluent English.

Responsibilities

• Coordinate day-to-day office operations, including housekeeping and building services.
• Liaise with landlord and providers to resolve issues and keep facilities running.
• Process invoices and purchase orders; maintain records and update databases.
• Order stationery and office supplies.
• Support budget tracking, reporting and monthly planning.
• Coordinate visitor arrangements and provide a welcoming experience for internal and external guests.
• Organise employee activities, engagement events and community or outreach programmes.
• Work with local teams to understand needs and provide responsive workplace support.
• Coordinate site projects, including office improvements, refurbishments and renovations.
• Identify practical ways to improve the workplace experience.
• Carry out other coordination and administrative tasks.

Skills

Health & safety knowledge

Strong communication

Customer-focused

Attention to detail

IT skills

Education

Experience or training in UK health and safety

Tools

Administrative software

Job description

Howard James Recruitment Consultancy Ltd is seeking a organised Facilities & Administration Coordinator to support a busy workplace in Wilmslow. You will oversee daily office operations, health and safety duties and general admin tasks to keep the site running smoothly.

You will liaise with landlords, service providers and internal teams to resolve issues, coordinate office services and coordinate visitor arrangements, events and site projects on site.